Job Description

Job Title: Admin Assistant - Intermediate
Job ID: 648365
Status: Full-Time
Regular/Temporary: Regular
Hours: 8:30am to 5pm or 6:30am to 5pm
Shift: Day
Facility:
Department: POP25 HVI Century_ Mon Valley
Location: 1290 Chess Street, Monongahela PA 15063

Description

Purpose:
The University of Pittsburgh Physician's is seeking an Admin Assistant - Intermediate at Century Cardiac! Under general direction, this individual coordinates the workflow of administrative and/or clerical employees and provides varied administrative support collaborating amongst all positions.
 
This is a Monday- Friday daylight position. Apply today!

Responsibilities:
  • Assists supervisor and department with presentations 
  • Back up front desk during vacation/sick time-check in and also check out for the day
  • Back up front desk during vacation/sick time. Check in and also out for the day.
  • Call back patients with routine and non-complicated test results and patient calls with direction from provider.
  • Check out patients on a daily basis
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Communicate all hospital consults-keep log of all consults
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
  • Coordinate medical students/resident schedule with all providers/staff-direct them on a daily basis with assigned duties-distribute contact information and student schedule to staff/providers
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
  • May make travel arrangements.

Qualifications

  • High school diploma or equivalent 3 years experience in an administrative support role 
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software 
  • Ability to use applicable MS Suite products 
  • Working knowledge of business processes and procedures 
  • Knowledge of basic accounting and financial principles and functions 
  • Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $12.93 to $19.72

Union Position: No

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