Job Description

Job Title: Pathology Coordinator
Job ID: 660151
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: POP17 Pathology Presby
Location: 200 Lothrop St, Pittsburgh PA 15213


UPMC is excited to be hiring a full-time, daylight Pathology Coordinator to help support the Division of Molecular & Genomic Pathology! 

In this role, you would provide operational and advanced-level support of clinical, research and commercial projects in the Division.

  • Assist to coordinate and implement various clinical research projects and groups in order to meet division goals and objectives. Draft documents; independently manage grant funds to meet budget.
  • Assist to coordinate clinical care activities by coordinating the flow of information from physicians and patients at outside institutions to the central divisional core.
  • Assist to coordinate various educational initiatives of the division (eg, curriculum development, continuing education courses, training & educational needs of visiting physicians and researchers).
  • Coordinate and maintain records of administrative divisional responsibilities (eg, staff meeting minutes, lab administrative meetings with pathologists, travel accomodations, director's calendar).
  • Coordinate special projects and clinical programs, including creation and negotiation of proposals, budgets, agreements and contrcts between the division and outside entities.
  • Coordinates and implements the administrative aspects of all regulatory issues including quality control and quality assurance pertaining to the division.
  • Demonstrate, on a consistent basis, the behaviors which do not comprise the Basics of Service Excellence.
  • Implement and direct organizational, procedural and policy changes.
  • Maintain administrative aspects of training programs for residents and fellows (eg, scheduling, conference organization, recruitment, evaluations and regulatory issues).
  • Prepare annual reports related to divisional activities and workloads.
  • Prepare budgets, analyze data, use software, create administrative/managerial reports as directed. Oversee division's adherence to the budget and implement strategies to meet budget goals.
  • Prepare faculty master schedules and organize divisional schedules for faculty and house officers (eg, service schedules, on-call schedules, conference schedules, director's personal schedule).
  • Understand the clinical, research and educational mission of the division within the managed care medicine environment; coordinate projects and implement changes to respond to this environment.
  • Work with other divisional office support as necessary to perform mission of the division.
  • Assist with completion of regulatory requirements for out-of-state laboratory and physician licenses
  • Coordinate institutional contracts and accompanying agreements
  • Coordinate research projects
  • Summarize data and draft documents


  • Bachelors degree in Business Administration, Health Sciences or equivalent degree 
  • OR 3 - 5 years of administrative experience. 
  • Strong computer skills including MS Office, analytical skills and data analysis experience. 
  • Demonstrated leadership abilities and ability to work strategically in a team environment with all levels of professional, technical and administrative staff.
  • Excellent written and oral communication skills to work with internal UPMC teams and lead projects with external teams. Ability to articulate well.. 
  • Data analysis experience preferred.
  • Knowledge of the systems and functions of Pathology operations in a medical, academic environment is preferred. 
  • Understanding of medical/research terminology and laboratory processes and functions is preferred.Experience working in a healthcare environment. Clinical research is an assest.
  • Experience in senior administrative position.
  • Team player, both flexible and adaptable to changes, and ability to thrive in fast-paced environment.
  • Excellent organization and attention to detail.
  • Strong sense of accountability.
  • Familiarity with medical licensing, insurance regulations, and business environments is preferred. 

Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $16.61 to $27.60

Union Position: No

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!


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