Job Description

Job Title: Executive Assistant I
Job ID: 672857
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: UPMC Health Plan
Department: HPLAN Medicaid Programs
Location: 600 Grant St, Pittsburgh PA 15219


UPMC Corporate Services is looking for a driven Executive Assistant I to make an immediate impact providing support two Vice Presidents of UPMC Health Plan- Medicaid Programs, three Senior Directors, one Director and several members of Management staff. Working closely with senior leadership, impeccable communication, meticulous attention to detail and organizational skills are of the utmost importance.

This selected individual’s responsibilities may include, but are not limited to: scheduling appointments and meetings, coordinating travel, handling expense reimbursements, purchase orders and ordering supplies as well as constructing PowerPoint presentations.

Aside from the administrative tasks mentioned above this individual will handle payroll approvals, work within several Microsoft Suite Products, and oversee executive(s) personal calendar.

In addition, this individual will have access to extremely sensitive confidential information, so confidentiality is a must.

This position is a Monday through Friday, daylight role, on the 9th floor of the US Steel tower.

  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • Arranges travel schedule and reservations for executive management as needed
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs


  • High school diploma or equivalent
  • Eight years experience in an increasingly responsible administrative support role
  • Five+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management

    Licensure, Certifications, and Clearances:
    UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $20.60 to $35.57

Union Position: No

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!


UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.

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