Job Description

Job Title: Executive Assistant I
Job ID: 680071
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility:
Department: Adminstration
Location: 100 Fairfield Drive, Seneca PA 16346

Description

Purpose:
UPMC's Northwest Hospital is looking for a driven Executive Assistant I to make an immediate impact providing support to the Chief Nursing Officer and Vice President of Patient Care Services.

 

Strong preferences are as follows: Must be able to use Excel, Word and PowerPoint effectively. Must be able to take minutes. Must be organized to track policy and procedure completion. Must be knowledgeable or willing to learn regarding regulatory compliance.

Responsibilities:

  • - Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines - Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president - Records and distributes minutes and other relevant information to appropriate participants in a timely manner - Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
  • - Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality - Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings - Answers phones and directs all incoming calls to appropriate party promptly and efficiently - Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner - Arranges travel schedule and reservations for executive management as needed - Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

Qualifications

  • High school diploma or equivalent
  • Eight years experience in an increasingly responsible administrative support role
  • Five+ years experience with support at the executive level
  •  Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  •  Excellent calendar management skills, including the coordination of complex executive meetings -
  • Experience assisting management with the creation of PowerPoint presentations -
  • Experience scheduling travel arrangements for management

    Licensure, Certifications, and Clearances:

  • Act 34 Criminal Clearance


UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $18.79 to $31.14

Union Position: No

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

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RESPONSIBILITY & INTEGRITY
EXCELLENCE & INNOVATION

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