Job Description

Job Title: Executive Assistant- Temporary
Job ID: 682901
Status: Full-Time
Regular/Temporary: Temporary
Hours:
Shift: Day Job
Facility: UPMC Cancer Centers
Department: RO Administration
Location: 5150 Centre Avenue, Pittsburgh PA 15232

Description

Purpose:
UPMC Presbyterian is looking for a temporary office assistance to make an immediate impact providing support to the Vice Chairman of Clinical Affairs with the UPMC CancerCenter. Working closely with senior leadership, impeccable communication, meticulous attention to detail and organizational skills are of the utmost importance. 

This is a temporary role, Monday through Friday, during daylight hours.  This position is located at the Cancer Pavilion in Shadyside, Pittsburgh.  Sound like a fit for you?  Apply today!

Responsibilities:
  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently 
  • Arranges travel schedule and reservations for executive management as needed 
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines 
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality 
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents 
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner 
  • Processes incoming and outgoing mail. 
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner 
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings 
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs 

Qualifications

  • High school diploma or equivalent preferred
  • Eight years experience in an increasingly responsible administrative support role preferred
  • Five+ years experience with support at the executive level preferred
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance or Act 34 Criminal Clearance with Renewal

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $0 to $0

Union Position: No

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

QUALITY & SAFETY
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RESPONSIBILITY & INTEGRITY
EXCELLENCE & INNOVATION

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