Job Description

Job Title: Business Assistant
Job ID: 685078
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: UPMC Jameson
Department: Nursing Admin
Location: 1211 Wilmington Avenue, New Castle PA 16105

Description

UPMC Jameson is currently hiring a Business Assistant!  This individual will support the Nursing Administration team.

 

This position does require work every other weekend.

Responsibilities:

  • Support the Director in an effort to ensure that paper flow, supplies and equipment are well coordinated and appropriately tracked in department and areas assigned. Ensure that forms and filing systems are maintained and updated on a regular basis in all areas assigned to include clinical areas, unit directors, clinical directors and the director of patient care business operations offices as assigned. Create assessment and tracking tools for the following but not limited to: bonus, overtime, performance reviews, certifications, staff license renewal, office supplies, reference materials, etc. Track and reorder office supplies, forms, teaching materials, etc. Assist to coordinate the ordering, processing and delivery of new equipment to designated areas. Copy, track and file all forms, purchase requisitions, expense reimbursement forms, certifications, senior professional nurse projects, first net reports, etc. Support projects related to the operations of the patient care areas as directed and communicate effectively during all stages of project and noting any trends. Assist with variance tracking, Quest Vista, MRS and other input. Participate in all phases of budget preparation including operating and capital budgets as assigned.
  • Support the Director in efforts to ensure information dissemination is well coordinated. Gather information and type monthly staff meeting minutes. Take staff meeting minutes as directed. Articulate issues and stimulate responses from: maintenance, environmental services, biotronics, central supply management reporting systems, human resources, etc. Identify issues which need corrective action, communicate issue and initiate corrective action. Assist with deployment activities in related areas as needed.
  • Support the Director's efforts to ensure that the environment of care meets all regulatory standards and projects a desired public image. Understand UPMC customer service standards and inform the director of any needs identified through observations and/or rounding. Understand JCAHO Environment of Care Standards and Department of Health regulations. Report observed non-compliance to UPMC policies to Director and inform appropriate department. Ensure that all signs are accurate and compatible with desired public image of buildings. Identify opportunities to improve the appearance of or information displayed, communicate suggestions to the Director and implement changes accordingly.
  • Track and follow-up on staff license renewals, certifications, education, senior professional nurse projects. Create and execute a mechanism for organizing and updating various materials. Coordinate the processing of performance evaluations. Perform data collection as it relates to the program area. Ensure compliance with nursing equity programs. Perform data collection as it relates to their program area. Coordinate training for equipment, supplies, etc. as needed. Participate as a member for a related Process Improvement Team as designated.
  • Kronos experience is preferred.

Qualifications

  • B.A. degree in Business or health related field or 3 years of business experience.
  • Strong computer skills to include Word, Excel, PowerPoint and Adobe Acrobat.
  • Excellent data entry, written and oral communication skills.
  • Excellent organizational ability.
  • Excellent financial analysis skills.

    Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $12.95 to $19.71

Union Position: No

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