Job Description

Job Title: Administrative Assistant - Intermediate
Job ID: 721025
Status: Full-Time
Regular/Temporary: Regular
Hours: 8 a.m. to 4:30 p.m.
Shift: Day Job
Facility:
Department: UPP10_Palliative Care Program
Location: 3600 Forbes Ave, Pittsburgh PA 15213

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Intermediate to support the UPMC Palliative Care Program at the Iroquois Building in Oakland! The clinicians of the UPMC Palliative and Supportive Institute work collaboratively with other health care professionals throughout UPMC to support and treat patients experiencing or living with a serious or life-limiting illness.


Under general supervision, the Intermediate Administrative Assistant provides varied administrative support to a department, a group of professionals, or multiple departments. This position will also help with research functions, as well as coordinating communication trainings and other events.

 

There is a travel component to this position, with the Intermediate Administrative Assistant working out of either Mount Washington or Cumberland Woods in McCandless to put on the communication trainings/events.

Responsibilities:

  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.
  • Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • May also perform all responsibilities of an Administrative Assistant - Associate:
    • Performs routine clerical functions, such as copying, sorting, filing, and typing.
    • Sets up and maintains varied office files, logs, and records office activities.
    • Orders office supplies and maintains office equipment.
    • Answers, screens, and routes incoming calls and messages.
    • Responds to routine questions.
    • Greets, screens, and directs visitors to appropriate staff member.
  • May make travel arrangements.
  • Reviews administrative procedures and interprets them for employees.
  • Under general direction, provides varied administrative support to a department or group of professionals.

Qualifications

  • High school diploma or equivalent.
  • Three years experience in an administrative support role.
  • Bachelor's Degree preferred.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Working knowledge of business processes and procedures.
  • Knowledge of basic accounting and financial principles and functions.
  • Ability to analyze data and use basic reasoning skills.
  • Strong written communication skills highly preferred.
  • Experience with ordering supplies, organizing catering, setting up conference rooms, etc. preferred.
  • Experience with organizing/coordinating events preferred.

    Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $14.53 to $22.86

Union Position: No

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