Job Description

Job Title: Human Resource Assistant
Job ID: 588899
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day
Facility:
Department: HP HR
Location: 600 Grant St, Pittsburgh PA 15219

Description

Purpose:
Provide administrative assistance, secretarial support and data management for the Human Resources Specialists. Serve as liaison for Human Resources Specialists to all UPMC Departments and affiliates. Facilitate requests for personnel information by directly accessing confidential employee data.

Responsibilities:
  • Assist management staff.
  • Create employee folders for all newly hired staff.
  • Enter applicant demographic activity information. Determine eligibility of internal applicants and notify those ineligible for transfer.
  • Enter training courses, enrollments, print rosters, and assemble materials.
  • Expedite information to the appropriate parties and the Payroll Department within the specified time frame safeguarding against a delay in receiving first paycheck.
  • Facilitate the timely delivery of confidential material.
  • Follow-up of all new hire documentation to fulfill the specifications of the federal, state and local governments along with meeting the requirements and standards of the UPMC Health System. Vital information includes I-9, licensure, Act 33/34/73 clearances, social security cards, and visa/residency verifications.
  • Prepare new hire materials including the offer letter.
  • Process background, criminal and fraud checks of identified applicants prior to employment offer. Follow-up and evaluate outcome in a timely fashion.
  • Provide secondary support and coverage to other HR assistants.
  • Review and organize incoming mail and determine which items need immediate attention. Assist with mailings and development of systems for storage of pertinent material.
  • Schedule appointments, screen phone calls, make follow-up calls, prepare professional correspondence, and perform word processing and spreadsheet assignments as necessary. Maintain calendars and schedules meetings.
  • Schedule post-offer physical and drug screen for final applicants. Follow-up and verify results of post-offer physical prior to start date.

Qualifications

  • High school diploma or equivalent required
  • One year of progressively responsible administrative experience (Human Resources environment preferred) OR Bachelors degree in Human Resources, Business or related field required
  • Proficiency in Microsoft Word, Outlook, and Excel preferred
  • Must be professional
  • Must be organized and detail oriented

    Licensure, Certifications, and Clearances:
    UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $13.64 to $21.41

Union Position: No

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

QUALITY & SAFETY
DIGNITY & RESPECT
CARING & LISTENING
RESPONSIBILITY & INTEGRITY
EXCELLENCE & INNOVATION

UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.



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