Administrative Assistant – Intermediate

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant – Intermediate to support the UPMC Children's Hospital Foundation! This position will work in the TechMill 41 building located at 105 40th Street in Lawrenceville, Daylight Hours, Monday – Friday.

UPMC Children's Hospital of Pittsburgh is ranked as one of the Top Ten Children's Hospital in the nation, earning Magnet recognition for nursing excellence and has also been named as one of the nation's Top 20 Children's Hospital's for Technology and Innovation. UPMC offers an amazing Total Rewards package, including up to $6,000 yearly tuition reimbursement, competitive wages, and so much more!

Under general supervision, the Administrative Assistant – Intermediate provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant – Associate:
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.
  • Sets up and maintains varied office files, logs, and records office activities.
  • Orders office supplies and maintains office equipment.
  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions
  • Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).