COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Administrative Assistant - Intermediate - Diabetes and Endocrinology

  • Job ID: 415923208
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday-Friday Daylight - No weekends or holidays
  • Shift: Day Job
  • Facility: UPMC Presbyterian
  • Department: Diabetes and Endocrinology
  • Location: 3601 Fifth Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $16.36 to $25.72 / hour

Description

Purpose:
Under general supervision, provides varied administrative support to a department, a group of professionals, or multiple departments.

Shifts for this role will be Monday-Friday. They will be 8-hour long daylight shifts. There is the opportunity for a hybrid, work-from-home schedule when operations permit. No weekends or holidays are required for this role! 

Responsibilities:

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information.
  • Composes straightforward written descriptions of results.
  • Research, draft, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Perform routine clerical functions, such as copying, sorting, filing, and typing.
  • Set up and maintain varied office files, logs, and records of office activities.
  • Orders office supplies and maintains office equipment.
  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions
  • Greet, screen, and direct visitors to an appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify the content of email on behalf of department head, reads and answers correspondence).
  • Schedules and coordinates patient visits/testing and maintains electronic medical record (EpicCare) in-basket (mailbox) on an ongoing, timely basis.
  • Interfaces with various insurance payers regarding pre-authorizations and referrals required for the treatment of patients.
  • Serves as Acting Administrative Coordinator/Office Manager in the absence of direct supervisor.
  • Manages letter queue for assigned providers.
  • Answers telephones, screen calls, take messages in EpicCare, and provides information using optimal customer service etiquette.
  • Serves as Lead Medical Secretary by a) providing training for new personnel and/or temporary help in general office procedures b) creating/updating secretary schedules including phone schedule, coverage schedules, etc. c) updating Secretarial Procedure

Qualifications

  • High school diploma or equivalent
  • Three years of experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

  • Act 34
  • UPMC is an Equal Opportunity Employer/Disability/Veteran
  • Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

We are aware of scams targeting UPMC and other large companies that involve individuals posing as employees to illegitimately conduct interviews and extend false employment offers and payments to gain access to candidates' personal information. Please note that UPMC will not communicate with candidates through third-party email services like Gmail or Yahoo. While some interviews may take place via a video conferencing service, UPMC Talent Acquisition will not conduct interviews via Skype or Google Hangouts. UPMC will never ask for or disburse funds during the recruitment process. If you are hired into a role with a sign-on bonus or similar incentive, funds will be paid to you by UPMC after your start date.

If you suspect you have been a victim of a fraudulent UPMC job offer, please report the attempt using this form.