COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Administrative Assistant - Intermediate - Diabetes and Endocrinology

  • Job ID: 415923208
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday-Friday Daylight - No weekends or holidays
  • Shift: Day Job
  • Facility: UPMC Presbyterian
  • Department: Diabetes and Endocrinology
  • Location: 3601 Fifth Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $16.85 to $26.49 / hour

Description

UPMC Presbyterian is looking for a Full-Time Administrative Assistant - Intermediate to support its Diabetes and Endocrinology department!

The Administrative Assistant - Intermediate will work Monday - Friday daylight hours (no weekends or holidays required). There is also an opportunity for one hybrid, work-from-home day per week when operations permit as well! 

Do you have prior experience in an administrative support role? Apply today!

Purpose:
Under general supervision, provides varied administrative support to a department, a group of professionals, or multiple departments.

Responsibilities:

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information.
  • Composes straightforward written descriptions of results.
  • Research, draft, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Perform routine clerical functions, such as copying, sorting, filing, and typing.
  • Set up and maintain varied office files, logs, and records of office activities.
  • Orders office supplies and maintains office equipment.
  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions
  • Greet, screen, and direct visitors to an appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify the content of email on behalf of department head, reads and answers correspondence).
  • Schedules and coordinates patient visits/testing and maintains electronic medical record (EpicCare) in-basket (mailbox) on an ongoing, timely basis.
  • Interfaces with various insurance payers regarding pre-authorizations and referrals required for the treatment of patients.
  • Serves as Acting Administrative Coordinator/Office Manager in the absence of direct supervisor.
  • Manages letter queue for assigned providers.
  • Answers telephones, screen calls, take messages in EpicCare, and provides information using optimal customer service etiquette.
  • Serves as Lead Medical Secretary by a) providing training for new personnel and/or temporary help in general office procedures b) creating/updating secretary schedules including phone schedule, coverage schedules, etc. c) updating Secretarial Procedure

Qualifications

  • High school diploma or equivalent
  • Three years of experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

  • Act 34
  • UPMC is an Equal Opportunity Employer/Disability/Veteran
  • Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

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