COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Executive Assistant II

  • Job ID: 641325586
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Human Resources
  • Department: HSD/CC HR Admin
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $26.58 to $46.02 / hour

Description

The Executive Assistant II provides high-level global administrative support by conducting research, preparing statistical reports, handling information requests, managing executive schedules and international travel, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This role will support the Health Services Division team.

Please note this role reports to US Steel 5-days per week to support the in-house executives.

Responsibilities

- Interacts with global staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

- Responsible for calendar management, requiring interaction with global internal and external executives and assistants to coordinate a variety of complex executive meetings across different time zones

- Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

- Arranges international travel schedule and reservations for executive management as needed

- Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

- Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

- Processes incoming and outgoing mail. 

- Maintains confidentiality of mail/information 

- Records and distributes minutes and other relevant information to appropriate participants in a timely manner

- Uses sound judgment and knowledge of UPMC and its global policies and procedures to respond to questions, requests, or needs

- Answers phones and directs all incoming calls to appropriate party promptly and efficiently

- Tracking space utlization of the 60th floor and using Robin hoteling application 

- Performs in accordance with system-wide competencies/behaviors.

- Performs other duties/ad-hoc requests as assigned.

 

Qualifications

  • High school diploma or equivalent
  • 8 years experience in an increasingly responsible administrative support role
  • 5+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management


Licensure, Certifications, and Clearances:

  • N/A


UPMC is an Equal Opportunity Employer/Disability/Veteran

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More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

We are aware of scams targeting UPMC and other large companies that involve individuals posing as employees to illegitimately conduct interviews and extend false employment offers and payments to gain access to candidates' personal information. Please note that UPMC will not communicate with candidates through third-party email services like Gmail or Yahoo. While some interviews may take place via a video conferencing service, UPMC Talent Acquisition will not conduct interviews via Skype or Google Hangouts. UPMC will never ask for or disburse funds during the recruitment process. If you are hired into a role with a sign-on bonus or similar incentive, funds will be paid to you by UPMC after your start date.

If you suspect you have been a victim of a fraudulent UPMC job offer, please report the attempt using this form.