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UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

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Pre Award Grants Specialist II


UPMC Magee-Womens Hospital is seeking a Full-time Pre Award Grants Specialist II to support the 1008 - 1008 Administration Research department!

This position will work the day shift with some evenings/weekends. Hours are subject to change based on business needs.

The Office of Grants and Contracts (OGC) at Magee-Womens Research Institute and Foundation (MWRIF) is responsible for lifecycle management of grants and contracts. The Pre-Award Grants Specialist II will work closely with MWRIF’s faculty investigators to submit proposals for funding. This position is deadline-driven and ability to manage multiple projects simultaneously is required.

This position is responsible for administering and facilitating the pre-award grant preparation and submission process as well as other Pre-Award activities in the Office of Grants and Contracts. Responsible for acting as a mentor to the Grants Assistants and Grant Specialist I.


  • Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines
  • Direct daily contact and interaction with PI and research staff, various staff and departments, and other Office of Grants and Contracts team members
  • Analyze budget justification for accuracy and thoroughness
  • Ability to ensure compliance with financial and administrative award terms and conditions
  • Provide policy interpretation and procedure guidance to principal investigators and their staff
  • Process Notice of Grant Awards, Form0202, and Budget Modification Reports
  • Be a reference for Grants Assistants and those in the Grant Specialist I role for training and problem solving issues.
  • Remain current and knowledgeable on agency and procedures and requirements concerning grants management issues
  • Coordinate Other Support changes with project
  • Collaborate with Grant Specialist III and Team Leaders on revising the information on the OGC website to keep it current and accurate.
  • Serve on committees engaged to assess procedures and possible changes in the way the OGC conducts business.
  • Process Just In Time (JIT) information requests from sponsoring agency
  • Responsible for on-going review and analysis of processes and actively contributing to process improvements for the OGC.
  • Prepare and process requests for early account numbers
  • Identify, suggest, and develop training tools for the research community.
  • Required to maintain confidentiality of classified and sensitive information



  • Bachelor's degree required preferably in Business Administration or Public Administration.
  • Two years of experience working with grants management in an academic setting, OR two years of experience working in research administration is required.
  • An equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved may be considered.
  • Ability to excise independent judgment to resolve complex problems.
  • Capable to work autonomously but within a team environment.
  • Excellent computer skills, particularly Microsoft Excel and Word.
  • Prior experience with account and/or grant management in an academic setting. Knowledge of OMB Circulars A-21, A-110, & A-133 and the NIH Grants Policy Statement
  • Detailed knowledge of federal, state, and private sponsor regulations and procedures applicable to grants and contracts
  • Project administration and/or project management experience preferably in a research setting.
  • Experience with client relations preferred.
  • Excellent oral and written communications skills.
  • Excellent analytic ability and negotiating skills.
  • Personality - outgoing, friendly, deadline driven and customer service oriented.


Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

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