COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Graduate Medical Education Department Manager

  • Job ID: 641146391
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 64882 POP28 Residency Program
  • Location: 200 Lothrop St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.92 to $28.44 / hour

Description

Under general supervision, this position is responsible for a wide range of diverse administrative functions, ensuring that regulatory and accreditation standards are met, educational activities that support the curriculum are established, departmental procedures and guidelines are created and enforced, and recruitment activities are coordinated and implemented for department/division's residency/fellowship programs. Acts as a liaison between the department, UPMC Physician Services Division, the University of Pittsburgh School of Medicine, the UPMC Graduate Medical Education.

Responsibilities:

  • Coordinate conferences, grand rounds, outside speakers, and other formal didactic events.
  • Perform/support audits as necessary.
  • Maintain current knowledge of compliance and regulatory requirements, and prepare for and coordinates the mid-cycle internal site review and ACME site survey for residency or sub-specialty.
  • Maintain resident personnel fields (including confidential evaluations and counseling records) and monitors appropriate licensure and testing levels.
  • Prepare and transcribes letters, memos and other correspondence for the various program director(s).
  • Assist the Program Director in coordinating activities with certifying boards and national societies for database reporting, annual reports, etc.
  • Responsible for all aspects of credentialing/admissions, facilitates licensure application and resolves visa/immigration related issues via the appropriate UPMC PSD procedures.
  • Responsible for the administrative oversight of all regulatory, compliance and accreditation activities associated with the Department's residency or sub-specialty program(s).
  • Assist with marketing and recruitment efforts for the Department including creating PowerPoint presentations, coordinating advertisement and developing and editing brochures, fliers and educational materials.
  • Ensure that all resident(s)/fellow(s) meet compliance and annual training requirements outlined by UPMCMEP, UPMC, UPP, or other agencies.
  • Responsible for departmental orientation process for resident(s)/fellow(s).
  • Develop and maintains comprehensive administrative support and has primary responsibility for various databases and information collection tools to track resident and fellow performance evaluations, time rotation through GME ROCS, work hours and other key metrics as required by the UPMC Office of Graduate Medical Education and the ACGME.
  • Manage new resident recruitment, matching, orientation, contracting and hiring processes for the residency or sub-specialty program(s).
  • Assist with financial reporting including budget preparation, budget monitoring, reimbursement and disbursements for the residency or sub-specialty program(s).
  • Process or assist in processing resident and fellow payroll.
  • Responsible for the daily administration of one or more of the Department's graduate medical education residency or sub-specialty program(s).
  • Serve as the liaison between the medical students and residents, hospital administrators, physicians, UPMC, the University of Pittsburgh and the community-based offices for the residency or sub-specialty program(s).
  • Perform in accordance with system-wide competencies/behaviors.
  • Ensure training licensure and malpractice requirements are completed as a precursor to participation in clinical activities

 

Qualifications

  • Associates degree required; plus one year of experience in a related area, primarily in an academic program office, or medical setting.
  • A combination of experience and education will be considered.
  • Bachelor's degree preferred.
  • Knowledge of licensure and visa guidelines preferred.
  • Knowledge of Accreditation Council of Graduate Medical Education (ACGME) and continuing education guidelines.
  • Proficient computer skills including use of the internet, PowerPoint, Excel, spreadsheets, and GME ROCS.
  • Word and related software required.
  • Excellent communication, organizational and time management skills necessary.
  • Ability to meet deadlines required.


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

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If you suspect you have been a victim of a fraudulent UPMC job offer, please report the attempt using this form.