COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Office Manager CCBH

  • Job ID: 788038608
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Community Care Behavioral Health
  • Department: Administration
  • Location: 339 Sixth Avenue, Pittsburgh PA 15222
  • Union Position: No
  • Salary Range: $18.78 to $31.22 / hour

Description

At UPMC, we’re all here for the same reason – to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

UPMC is hiring a full-time Office Manager to support the Administration department within the Community Care Behavioral Health (CCBH) business unit. This is an in-person, Monday through Friday daylight role (8:30 a.m. - 5:00 p.m.). This position will be based out of downtown Pittsburgh, PA, and may require minimal travel.

The Office Manager will have supervisory responsibility for additional team members.  Team-oriented candidate with strong communication skills are preferred. Prior management/leadership experience is also preferred.  Ideal candidate will demonstrate an energetic positive attitude that supports team building. Candidate will also be able to self-manage and display excellent time management.

The Office Manager is directly responsible for the day-to-day operation of the office administrative support functions. This shall include supervision and evaluation of select administrative support staff. The Office Manager is responsible for managing and coordinating the administrative and clerical support to the Executive Team and department leadership in the Pittsburgh Office. This shall include meeting management, staffing meetings, and assuring all aspects of meeting execution are covered. The Office Manager supports the creation of a productive work environment as well as works to assure the office environment is in good standing. The Office Manager is responsible for handling general administrative duties, to include taking minutes at meetings, coordinating the creation of packets of information for the meetings.  The position requires the ability to use MS Office products including Word and Excel, the ability to use office equipment (e.g., fax machine and copier) and possess excellent customer service skills both on the phone and in person.

Responsibilities:

  • Be able to multi-task in a busy environment.
  • Provides administrative support to identified members of the executive team.
  • HR Liaison (assisting with completing I-9’s, overview of software)
  • Prepares all agendas for assigned administrative meetings.
  • Hire staff, track performance of employee competencies, manages staff performance, time and attendance, disciplinary action and termination.
  • Demonstrates working knowledge of different computer software packages and assists others with questions or problems. 
  • Makes travel arrangements, hotel accommodations for members of the Executive Team.
  • Responsible for assuring that the offices are compliant with all administrative-focused centralized policies and procedures.
  • Prepare power point slides and handouts for internal, county and state presentations
  • Composing and publishing documents to direct/instruct staff on procedures.
  • Acts as liaison with landlord for facility/plant operations issues.
  • Purchases office supplies and tracks inventory. Assure general office supplies are readily available, this includes issues with vending machines.
  • Submit expense reports for leadership
  • Review all incoming correspondence to prioritize and disseminate correctly as well as prepare appropriate responses
  • Institute and conduct all phases of office procedures, organizing, maintaining schedule/appointments and coordinate projects
  • Prepares purchase requisition forms for department purchases in accordance with budget restrictions.
  • Coordinates meetings and correspondence as necessary in connection with the State's HealthChoices Program.
  • Coordinate and monitor all conference room requests, facilitate technology instructions, assure conference rooms are “meeting ready”.
  • Coordinate and monitor the lists of names for visitors expected each day and make sure it’s given to the security.
  • Coordination of mail, faxes, and packages being delivered or sent.
  • Provide workplace move/relocate instructions, consolidate any “complaints” about missing items, move requests, cleaning issues, SharePoint, keyboard moves, vending machine refills, etc. 
  • Organize and provide information sheet on hoteling cubes.  Understand the ROBIN platform.
  • Maintain all facility keys- organization, control of distribution.
  • Coordinate requests for staff/department moves.
  • Maintain all department floor plans to assist with keys/move requests.
  • Coordinate safety plans related to security/fire/evacuation.

Accountabilities:

  • Excellent written and oral communication skills.
  • Responsiveness to deadlines.
  • Ability to handle confidential information in an appropriate manner.
  • Flexibility in restructuring priorities as needed.
  • Excellent computer skills.
  • Ability to take and transcribe minutes in various meetings.
  • Excellent telephone skills.
  • Extreme attention to detail in all aspects of performance.
  • Ability to attend meetings and provide administrative support including evening meetings and projects.
  • Ability to work with numerous levels of staff.
  • Ability to assign appropriate workflows to subordinate staff and monitor results    
  • Provides administrative support to other officers or directors of Community Care as requested.

Qualifications

  • Bachelor's Degree in Health Care or Business + 1 year experience
  • OR Associate's Degree in Health Care or Business + 3 years of experience
  • OR High School Diploma + 5 years of experience
  • Experience with Microsoft Office strongly preferred

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

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More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

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