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UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Office Manager (Partners in Health, Level Green)

  • Job ID: 833966360
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday-Friday 8am-5pm
  • Shift: Day Job
  • Facility: UPMC Community Medicine Incorporated
  • Department: 56415 ZCMS1 Partners in Health
  • Location: 3520 Route 130, Irwin PA 15642
  • Union Position: No
  • Salary Range: $17.48 to $28.54 / hour

Description

UPMC Community Medicine Incorporated is hiring a full-time Office Manager to support their team in Level Green, PA! This position will work Monday through Friday 8am to 5pm (10% travel is required for coverage and meetings). This position will manage a well established, fast growing family practice in the east suburbs that includes 18 providers, 5 locations. The Office Manager will be in charge of the daily operations of the office, member of the management team, schedules, training, physician communication and assistance, and clinical/clerical supervision. 

Manages the timely and organized operation of the general services of the Center including scheduling, coordinating templates, coordinating all operational tasks, and assisting the director of the center on a daily basis. Ability to order all supplies utilized in the clinical area and for coordinating the maintenance of the equipment.

Responsibilities:

  • Anticipate scheduling issues when members of the staff are not scheduled.
  • Coordinate and staff laser templates, ensuring that patients are properly scheduled.
  • Review patient schedules routinely to troubleshoot for overbooked clinics, as well as staffing in respective areas of the department.
  • Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable.
  • Maintain correspondence with the Practice Manager concerning personnel, human resource, supplies, and patient issues.
  • Order all supplies and services as needed for this practice.
  • Be cognizant of and apply relative administrative, UPP, and departmental policies and procedures for the protection of the patients, staff and department.
  • Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable.
  • Ensure that the clinical environment is patient friendly, appropriate for staff and physicians to work and be productive by working closely with the staff and physicians responding to issues and problem-solving.
  • Provide and coordinate maintenance on all equipment used by the clinical staff of the department.
  • Work denial work queues in conjunction with the CBO
  • Manage all staff in the office. Collaborate with manager in selecting, monitoring and evaluating staff.
  • Ensure accuracy for all daily charge input, both inpatient and outpatients of CPT and diagnosis codes
  • Responsible for the timely and organized operation of the general services of the office including scheduling, coordinating templates, coordinating all operational tasks, and assisting as needed on a daily basis.
  • Complete CMI monthly/quarterly reporting as instructed

 

Qualifications

  • Bachelor's Degree in Health Care or Business + 1 year experience
    • OR Associate's Degree in Health Care or Business + 3 years of experience
    • OR High School Diploma + 5 years of experience


Licensure, Certifications, and Clearances:

  • Act 34

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.  

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

UPMC is an Equal Opportunity Employer/Disability/Veteran

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