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UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Executive Administrator II- Heart and Vascular Service Line

  • Job ID: 789296127
  • Status: Full-Time
  • Regular/Temporary: Executive
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 64501 POP25 HVI Administration
  • Location: 200 Lothrop St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $0 / hour

Description

Purpose:

In partnership with HVI executive leadership, define strategic direction and decision making for HVI service line. Work collaboratively with the service line chairs and co-chair to develop and implement strategic plans focused on the growth and development of clinical and academic programs. Manage and control the quality of deliverables. Accountable for the operation's performance (service, quality, and financial) of the business unit. Ensure compliance with all state, federal and regulatory agencies. Create and manage the operating and capital budgets. Review and assess key quality and financial metrics and manage the financial performance.

Responsibilities:

  • Fiscal Oversight: Supervise and oversee the Department budgets (i.e., clinical practice plan, hospital, SOM, and research) with senior management staff of the Department. Report to the Chairman on expenses and revenues on a monthly basis to monitor and analyze performance against goals. Prepare reports on the financial status of departmental and research funds. Thorough knowledge of grand procedures in order to advise faculty members regarding application for and administrators of grants. Maintain a current and in-depth knowledge of resource based relative value scale and its impact in the operations of the Department. Monitor changes in federal and state law that relates to reimbursement and the impact of such on the Department. Supervise the development of grant funded and clinical trial proposals in the administration of departmental funds derived from research grant monies.
  • Physician Administration: Coordinate and assist in the recruitment of faculty members which may include due diligence, practice valuations, pro forma financial projections, contracts negotiations, VISA issues, and evaluations of staffing levels. Liaison for construction, renovation projects and building utilization. Assess existing needs and plan for new programs in order to meet the technical needs of the research instructional and at times, clinical programs. Coordinate activity of a variety of faculty committees including, but not limited to, PSD, UPMC, Hospitals, CEO, CFO, and other senior leadership. Serve as the departmental representative to the various medical school committees and demonstrate familiarity with the University and Hospitals policies. Ability to work with faculty committees and provide staff assistance as needed for the development and implementation of those policies and directives that are generated by faculty committees.
  • Strategic Planning and Management: Assist and advise the Department Chair in the areas of research support, financial coordination, long-range planning and daily operations. Work with the Chair and the faculty to develop the strategic direction and implement short and long-term goals for the Department, which may include PSD, UPMC, and School of Medicine. Maintain a current knowledge of all types of health care organizations; including health maintenance organizations, preferred provider organizations, and provider-sponsored organizations.
  • Marketplace Evaluation: Review, evaluate and provide recommendations on all practice acquisitions and valuations of potential and new faculty physicians/groups. Monitor the Department's operating statistics and referral patterns to isolate trends and changes, thus insuring that the Department is maintaining its place and competitive edge, as well as identifying new market areas. Coordinate and assist in practice valuations, pro forma financial projections, contracts negotiations, VISA issues, and evaluations of staffing levels.
  • Administration: Determine the effectiveness of current departmental procedures and plans. Develop and recommend policy for the Department. Develop and implement new systems for efficient and improved utilization of operations. Oversee the management of off-site satellite offices, which include operational responsibilities, facilities management, recruiting, and physician relations. Ensure appropriate and high quality staffing of the department. Supervise departmental staff either directly or indirectly. Serve as departmental representative in formal legal matters and interact with attorneys on issues related to billing and third party payers, risk management, employment and human resources grievances, and other complaints. Responsible for managing the coordination of the combined training programs for Clinical Residents, Fellows, midlevel providers and other programs at the UPMC/University Of Pittsburgh to help ensure the appropriate training experience.
  • Clinical Operations: Establish and implement a patient centered care delivery process which embraces clinical quality, patient satisfaction, and cost sensitivity while ensuring a competitive edge in the region. Implement, monitor and evaluate all quality initiatives to ensure positive patient outcomes. Oversee quality and efficiency of all department clinical locations. Ensure compliance with UPMC policies and procedures and with the requirements of any applicable regulatory agencies or accrediting bodies (i.e. JCAHO, PA DoH, Medicaid). Develop strategies to maximize reimbursement and disseminate regulatory information pertaining to changes in reimbursement and/or coding while ensuring regulatory compliance. Create and implement business and program development plans that support and advance clinical department and hospital strategic initiatives.Assist managers and division chiefs to develop and implement action plans to improve service levels and exceed customer expectations. Establish and implement policy including, but not limited to, professional licensure, registration and/or certification; risk management; clinical operations and clinical compliance; and staff and patient safety. Oversee all contracts and lease agreements related to clinical operations and locations.

 

Qualifications

Qualifications: 

  • Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 10 years of experience / 5 years in a management capacity
  • OR- Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / 8 years of experience / 5 years in a management capacity
  • OR- Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 6 years of experience / 5 years in a management capacity
  • OR- Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / 5 years of experience / 5 years in a management capacity-
  • Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required. 
  • Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership.
  • Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred.
  • Prior experience in an academic medical setting, preferred.
  • Prior experience in specialty administration, preferred.


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

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