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UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

GME Sr Department Manager, Hybrid Work Schedule

  • Job ID: 731705898
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday, 8:00 - 4:00
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 60682 POP06 Residency Program
  • Location: 3550 Terrace Street, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $19.34 to $32.16 / hour

Description

Universtiy of Pittsburgh Physicians, Critical Care Medicine department is hiring a full-time GME Senior Department Manager to join their team in Oakland, PA! In this position, you will primarily work Monday-Friday from 8:00am-4:00pm as well as 2-3 evenings or weekends per year for events. You will assist with managing the medical training program including working on human resources projects, event scheduling, data entry, and accreditation. This position offers a hybrid work arrangement and room for growth. 

The ideal candidate will have strong project management and interpersonal skills, an attention to detail, an an ability to work well independently and with others.

Purpose:
Under general supervision, this position is responsible for a wide range of diverse administrative functions, ensuring that regulatory and accreditation standards are met, educational activities that support the curriculum are established, departmental procedures and guidelines are created and enforced, and recruitment activities are coordinated and implemented for department/division's residency/fellowship programs. Acts as a liaison between the department, UPMC Physician Services Division, the University of Pittsburgh School of Medicine, the UPMC Graduate Medical Education.

Responsibilities:

 

  • Responsible for the daily coordination, compliance and management of all aspects of the Department's graduate medical education primary/core program.
  • Assist the Program Director in coordinating activities with certifying boards and national societies for database reporting, annual reports, etc.
  • Coordinate conferences, grand rounds, outside speakers, and other formal didactic events.
  • Prepare and transcribe letters, memos and other correspondence for the various program director(s).
  • Assist with marketing and recruitment efforts for the Department including creating PowerPoint presentations, coordinating advertisement and developing and editing brochures, fliers and educational materials.
  • Serve as the liaison between the medical students and residents, hospital administrators, physicians, UPMC, the University of Pittsburgh and the community-based offices for the residency or sub-specialty program(s).
  • Perform/support audits as necessary.
  • Manage new resident recruitment, matching, orientation, contracting and hiring processes for the residency or sub-specialty program(s).
  • Responsible for all aspects of credentialing/admissions, facilitates licensure application and resolves visa/immigration related issues via the appropriate UPMC PSD procedures.
  • Ensure that all resident(s)/fellow(s) meet compliance and annual training requirements outlined by UPMCMEP, UPMC, UPP, or other agencies. Responsible for departmental orientation process for resident(s)/fellow(s).
  • Assist with financial reporting including budget preparation, budget monitoring, reimbursement and disbursements for the residency or sub-specialty program(s).
  • Maintain resident personnel information (including confidential evaluations and counseling records) and monitors appropriate licensure and testing levels.
  • Develop and maintain comprehensive administrative support and has primary responsibility for various databases and information collection tools to track resident and fellow performance evaluations, time rotation through GME ROCS, work hours and other key metrics as required by the UPMC Office of Graduate Medical Education and the ACGME.
  • Process or assist in processing resident and fellow payroll.
  • Responsible for the administrative oversight of all regulatory, compliance and accreditation activities associated with the Department's residency or sub-specialty program(s).
  • Maintain current knowledge of compliance and regulatory requirements, and prepares for and coordinates the mid-cycle internal site review and ACME site survey for residency or sub-specialty.
  • Ensure training licensure and malpractice requirements are completed as a precursor to participation in clinical activities
  • The 24 primary/core programs are identified on the ACEGME http://www.acgme.org and the ABMBS http://www.abms.org websites.

 

Qualifications

  • Associates degree in business, education or related field required; plus two years of experience in a related area, primarily in an academic program office, or medical setting. A combination of experience and education will be considered. Bachelor's degree preferred.
  • Knowledge of licensure and visa guidelines required.
  • Knowledge of Accreditation Council of Graduate Medical Education (ACGME) and continuing education guidelines.
  • Proficient computer skills including use of the internet, PowerPoint, Excel, spreadsheets, and MedHub. Word and related software required.
  • Excellent communication, organizational and time management skills necessary. Ability to meet deadlines required.


Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

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   Current UPMC employees must apply in HR Direct

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