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UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

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Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

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   Current UPMC employees must apply in HR Direct

Assistant Administrator- Department of Pediatrics

  • Job ID: 857055193
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65801 POP18 PEDS Administration
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $0 / hour


This individual is responsible for strategic decision-making, policy development, and policy implementation for the business unit with the Division of Pediatric Emergency Medicine, Division of Newborn Medicine, and Division of Pediatric Hospital Medicine. The Assistant Administrator will work collaboratively with the Executive Administrator to develop and implement strategic plans focused on the growth and development of clinical and academic programs. Accountable for the operation's performance (service, quality, and financial) of the business unit. Ensure compliance with all state, federal and regulatory agencies. Assist in the creation of the operating and capital budgets.

This position will travel to regional hospitals. 


  • Supervise and oversee the Department budgets (i.e., clinical practice plan, hospital, SOM, and research) with senior management staff of the Department and report to the Executive Administrator on expenses and revenues on a monthly basis to monitor and analyze performance against goals.
  • Must posses thorough knowledge of grand procedures in order to advise faculty members regarding application for and administrators of grants.
  • Assist and advise the Executive Administrator in the areas of research support, financial coordination, long-range planning and daily operations.
  • Develop and recommend policy for the Department.
  • Monitor the Department's operating statistics and referral patterns to isolate trends and changes, thus insuring that the Department is maintaining its place and competitive edge, as well as identifying new market areas.
  • Serve as liaison and conduit for PSD, UPMC, and School of Medicine departments and resources. Identify and champion integration activities that result in reduced duplication of effort and maximization of resources.
  • Work with the Executive Administrator and the faculty to develop the strategic direction and implement short and long-term goals for the Department which may include PSD, UPMC, and School of Medicine.
  • Maintain a current knowledge of all types of health care organizations; including health maintenance organizations, preferred provider organizations, and provider-sponsored organizations.
  • Prepare reports on the financial status of departmental and research funds.
  • Coordinate activity of a variety of faculty committees including, but not limited to, PSD, UPMC, Hospitals, CEO, CFO, and other senior leadership.
  • Oversee the management of off-site satellite offices, which include operational responsibilities, facilities management, recruiting, and physician relations.
  • Serve as the departmental representative to the various medical school committees and demonstrate familiarity with the University and Hospitals policies.
  • Coordinate and assist in the recruitment of faculty members which may include due diligence, practice valuations, pro forma financial projections, contracts negotiations, VISA issues, and evaluations of staffing levels.
  • Ensure appropriate and high quality staffing of the department. Supervise departmental staff either directly or indirectly.
  • Liaison for construction, renovation projects and building utilization. Assess existing needs and plan for new programs in order to meet the technical needs of the research instructional and at times, clinical programs.
  • Serve as departmental representative in formal legal matters and interact with attorneys on issues related to billing and third party payers, risk management, employment and human resources grievances, and any other type of complaint filed against the department in a court of law.
  • Determine the effectiveness of current departmental procedures and plans.
  • Review, evaluate and provide recommendations on all practice acquisitions and valuations of potential and new faculty physicians/groups.
  • Develop and implement new systems for efficient and improved utilization of operations.
  • Monitor changes in federal and state law that relates to reimbursement and the impact of such on the Department.
  • Supervise the development of grant funded and clinical trial proposals in the administration of departmental funds derived from research grant monies.
  • Must be able to work with faculty committees and provide staff assistance as needed for the development and implementation of those policies and directives that are generated by faculty committees.
  • Manage the activities of the medical residency coordinator(s).
  • Maintain a current and in-depth knowledge of resource based relative value scale and its impact in the operations of the Department.




  • Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 8 years of experience / 4 years in a management capacity
  • OR- Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / 6 years of experience / 4 years in a management capacity
  • OR- Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 6 years of experience / 4 years in a management capacity
  • OR- Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / 4 years of experience / 4 years in a management capacity-
  • Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required.
  • Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership.
  • Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred.
  • Prior experience in an academic medical setting, preferred.
  • Prior experience in specialty administration, preferred.

Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct

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