Description

Life Changing Medicine wouldn't happen without you!

The Association of American Cancer Institutes (AACI) represents 105 of the leading academic and freestanding cancer research centers in North America. AACI is accelerating progress against cancer by enhancing the impact of academic cancer centers.

AACI advances the objectives of cancer centers by promoting widespread recognition of the cancer center network, facilitating interaction among the centers, educating policymakers, and fostering the development of partnerships between cancer centers and other cancer organizations to improve the overall quality of cancer care. 

UPMC Hillman Cancer Center, in collaboration with AACI is seeking a Full-Time Events Coordinator. This position will work a Monday-Friday daylight hybrid schedule, with the ability to work from home a few days per week. This position requires occasional travel.

The Event Coordinator will coordinate the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Are you looking to further your career as an events coordinator? Apply Today!

Responsibilities:

• Assist in the coordination of all aspects of and logistics for AACI events of various scale and scope on- and off-site. Includes but not limited to booking travel, catering, maintaining a registration log, and helping to review contracts.
• Assist in advising and consulting with project teams to establish scope, requirements, timelines, deadlines, budgets, correspondence, and materials for events; advise and consult with AACI leadership and project staff to manage expenses and work within established budgets.
•  Effectively represent the interests of AACI and its guests and VIPS in assisting with menus and catering, refreshment set-ups, lighting and A/V services, photography, videography, guest accommodations, transportation, and concierge services.
• Respond as directed to the needs of AACI staff, as well as colleagues, guests, meeting attendees, vendors, and other service providers.
• Foster a collegial and cooperative approach to events planning and preparation among all AACI departments.
• Make effective use of computer-based scheduling, registration, and invitation systems; keep abreast of new applications and assess for use.
• To the degree possible, assure flawless execution of events; facilitate post-event logistics evaluation and implement changes to processes and procedures as needed.
• Execute professional responsibilities with sound judgment, sensitivity to the needs of others, emotional maturity, integrity, and accountability.
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Plans conferences for department and department head
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• Develops reports for executive or department
• Analyzes complex information requests and determines complex trends
• Provides input to presentations and other departments/supervisor work (i.e., supervisor provides general thought and employee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree highly preferred.
• Experience coordinating events for academic communities preferred.
• 3 years of experience in an increasingly responsible administrative support role.
•  Ability to perform functions in word processing, electronic mail/calendar, spreadsheet, presentation, event management and database software.
• Ability to use applicable MS Suite products - knowledge of business processes and procedures.
• Ability to analyze data.
• Ability to use discretion and independent judgment.
• Exceptional skills in planning, organizing, and coordinating events.
• Excellent communication and writing skills.
• Ability to coordinate multiple events simultaneously, meet deadlines, apply exquisite attention to detail, and develop and maintain collegial and collaborative relationships with peers, colleagues, and external contacts.
• Quick learner and able to assimilate and apply new information rapidly.
• Able to work proactively to troubleshoot, and avert problems that may hinder flawless execution of on- and off-site events
• Able to travel locally, and domestically, is required, as is up-to date driver's license.
• Must be able to work outside of regular business hours when necessary.

Licensure, Certifications, and Clearances:

• Act 34


• UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.