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Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

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Fellowship, Program Manager | Western Psychiatric Hospital


Our Residency Training Program aims to: train excellent physicians from diverse backgrounds in a model of patient-centered care; build a supportive working and learning environment that helps physicians grow as role models for professionalism, caring, and compassion; create a model of professional development for trainees and faculty that emphasizes expertise, leadership skills, scholarly achievement, and career advancement; foster a culture that centers on the well-being of the individuals in our clinical and academic community; serve the health care needs of the diverse communities; transform the health care system of tomorrow through innovation; harness our integrated capabilities to deliver outstanding patient safety, quality, and value.

The Fellowship, Program Manager position involves high level administration in the Department's academic affairs and will be responsible for multiple fellowship training programs, academic affairs, alumni affairs, and project management and leadership.


  • Initiates and implements new projects in collaboration with program directors, chair, and core residency director.
  • Responsible for the comprehensive leadership and coordination of multiple fellowship training program(s) within the Department
  • Facilitates and manages implementation of all administrative requirements for fellow trainees including orientation to the faculty, department and GME office, payroll and benefit processing, parking, information systems, and security documentation.
  • Assists with development of fellowship program marketing/recruitment strategies. Responsible for all aspects of the various fellowship applicant interview processes with file management via the Electronic Residency Application Service, including process improvement.
  • Audit fellow duty hour log entry in the MedHub online system.
  • Maintains online and print evaluation systems, collection of institutional data, recording/reporting of fellow work hours for Medicare and accreditation agencies and other related tasks.
  • Collaborates with divisional personnel to assist with maintaining the fellowship didactic education programs.
  • Responsible for assisting the fellowship program directors with accreditation site visit preparation, applicant selection through the ERAS system, trainee evaluation, program evaluation, policy writing, assessment of graduate outcomes, and other issues.
  • Updates and maintain the programs website(s). Manages content and obtains proper information from the faculty and fellows on a monthly basis including any research presentations publications, and other relevant divisional accomplishments.
  • Assists the program directors with their formulating the annual report for American Board of Obstetricians and Gynecologists.
  • Creates evaluation strategies and facilitates ongoing process improvement of fellow evaluation and competency assessment using the comprehensive online evaluation system.
  • Coordinates educational application process and expenses for those programs offering University of Pittsburgh educational programs. Ensures that all fellows understand their tax and expense responsibilities. Ensures that fellows know when and what applications they must submit. Works with the program directors to coordinate the timing of this education within each fellowship curriculum.
  • In collaboration with fellowship directors, develops and/or audits appropriate data systems for fellowship program assessment, accreditation, and reporting, including fellows case logging as appropriate for each fellowship.
  • Facilitates submission of all documents for and monitors maintenance of appropriate licensure, visas, certification of all fellows, and completion of Requests for Verification of Training. Work with our administrative office in the payroll/credentialing process for fellows who are being hired as faculty, and for fellows who will be moonlighting.
  • Supervise support staff with regards to their responsibilities with their fellowship.
  • Establishes strategies to develop and maintain a relationship with graduate medical education (fellow) alumni in order to assess training program outcomes, coordinate continuing medical education, coordination of Department-wide continuing medical education programs such as Grand Rounds and Alumni Day, support departmental strategic planning, and facilitate fundraising.
  • Develops, maintains, and oversees fellowship program(s) policies and procedures that are consistent and compatible with those adopted by the hospital and the Graduate Medical Education Committee.
  • Ensures that the fellowship programs maintain compliance with policies and procedures of the above organizations.
  • Maintains comprehensive personnel/performance files (including confidential evaluations and counseling records) and portfolios for fellows and graduates of the training program(s).
  • Maintains fellowship program spending budgets and tuition scholarship program budget. Assists program directors with fellowship program budget formulation. Maintains budgets and tracking related to trainee stipends and expenditures. Responsible for processing all fellowship travel and expense reimbursements through the UPMC expense module and the purchasing of educational materials.
  • Establishes and maintains appropriate Sharepoint for individual fellowships and information common to all fellowships. This includes designing the structure, establishing fellow portfolios, showing support staff how to upload, access, etc., making sure appropriate access is granted, integrating key fellowship calendar items into the departmental Calendar, integrating key system-wide calendar items into the appropriate calendars, and inputting the common fellowship curriculum calendar.
  • Ensures that fellows meet compliance and annual training requirements as required by the University of Pittsburgh Medical Center, University of Pittsburgh Medical Center Medical Education Program, University of Pittsburgh Physicians, UPMC Hospital and other organizations.
  • Coordinates the awarding of completion certificates' to the non-board and board certifiable programs.


  • High School Diploma and 5 years of experience


  • Bachelor's degree and 3 years of experience in an increasingly responsible role in an academic office or medical setting.
  • Experience in a medical education program office is preferred.
  • Preferred knowledge of the policies of Medical Education Program(s) Office of GME, the Accreditation Council for Graduate Medical Education, the Electronic Residency Application Service, the National Resident Matching Program, related specialty boards and other academic and governmental organizations.
  • Must be able to initiate work and work independently on a variety of simultaneous projects.
  • The position requires innovation to solve complex problems.
  • The position requires excellent verbal and written communication skills, attention to detail, and forward planning.
  • Must possess excellent interpersonal skills and a system-wide focus.

Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct

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