Description
UPMC Hillman Cancer Center is internationally recognized for its leadership in the prevention, detection, diagnosis, and treatment of cancer and is the region's only comprehensive cancer center designated by the National Cancer Institute.
As the preeminent institution in western Pennsylvania for the delivery of cancer care, the performance of basic, translational, and clinical research, and the education of the next generation of cancer researchers and physicians, UPMC Hillman Cancer Center is exceptionally well-positioned to contribute to the global effort to reduce the burden of cancer.
UPMC Hillman Cancer Center is hiring a full-time Executive Assistant II to join their team in Shadyside. This individual will serve as the Executive Assistant to the Cancer Center Director.
The Executive Assistant II will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Please note this role reports to UPMC Hillman Cancer Center 5-days per week (40 hours) to support the Cancer Center Director.
Responsibilities:
- Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
- Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
- Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
- Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
- Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.
- Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
- Arranges travel schedule and reservations for executive management as needed.
- Answers phones and directs all incoming calls to theappropriate party promptly and efficiently.
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
- Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
- Performs other duties/ad-hoc requests as assigned.
Qualifications
- High school diploma or equivalent is required
- 8 years experience in an increasingly responsible administrative support role
- 5+ years experience with support at the executive level.
- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Experience assisting management with the creation of PowerPoint presentations.
- Experience scheduling travel arrangements for management.
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.
Total Rewards
More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.
Our Values
At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.
