COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Academic Support Coordinator

  • Job ID: 795823165
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday 8:00am - 4:30pm
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65082 POP10 Residency Program
  • Location: 200 Lothrop St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $18.46 to $29.29 / hour

Description

Manage and coordinate administrative support activities of the Residency Program under the general direction of the Program Director. Act as the liaison between System Graduate Medical Education (GME) Office, Program Director and resident.

Coordinate with residency program leadership along  with physician trainees, faculty, GME staff on  administrative responsibilities of a residency program at a major teaching hospital. Opportunities for progressive growth and career advancements in the second largest graduate medical education system in the United States.

Hybrid Remote Work Opportunity!



Responsibilities:

  • Assist in coordination and tracking of physician annual mandatory requirements, including: OSHA, Safety Training, HIPAA training, Orientation attendance, Compliance Training, Diversity Training, Conflict of Interest, etc.
  • Oversee the department's Medical Staff privileging and credentialing process for all faculty to insure successful and on time completion of required paperwork.
  • Demonstrate a positive attitude characterized by professional, caring and respectful behavior towards customers, i.e. patients, physicians, staff and co-workers. Demonstrate the Principles of Service Excellence at all times.
  • Perform administrative support for physician credentialing and reappointment of physician staff including, but not limited to: preparation, completion and disbursement of CVO packages, completion of University of Pittsburgh Physicians (UPP) paperwork, insures both faculty candidates and current faculty members' timely response to information requests, insures completion of mandatory forms and packets.
  • Assist with appointment and reappointment process.
  • Responsible for oversight and maintenance of faculty files (current and former faculty).
  • Oversee DEA and PA medical license process.
  • Perform administrative support for immigration and visa matters for both Pitt and UPP.
  • Responsible for coordination of physician annual malpractice renewal, including updating departmental malpractice spreadsheet, completion, distribution, collection and editing of individual certifications. Ensure 100% compliance for department.

 

Qualifications

  • High school graduate or equivalent.
  • 5 years of executive support experience or 5 years of advanced secretarial experience.
  • Experience in an academic center or health care environment preferred including credentialing, medical staff office duties and enrollments.
  • Knowledge of spreadsheet software packages is required.
  • Excellent oral and written communication skills are required.
  • High level of independent judgment and initiative is required.
  • Excellent organizational skills.
  • Strong interpersonal, organizational and communication skills.


Licensure, Certifications, and Clearances:

  • Act 34

 

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

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