COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit

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   Current UPMC employees must apply in HR Direct

Admin Assistant - Intermediate- Oakland (Orthopaedics)

  • Job ID: 000188383
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday through Friday 8am to 4:30pm
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65550 POP15 ORTHO Adult Orthopaedics
  • Location: 3471 Fifth Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $16.85 to $26.49 / hour


The Department of Orthopaedic Surgery is hiring a Full Time Administrative Assistant- Intermediate to join their team in Pittsburgh, PA. This position will support the Orthopaedic Trauma Specialty. This is a Monday through Friday daylight position with hours of 8am to 4:30pm. No evenings or weekends required!

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.



  • Obtain necessary authorizations for tests and surgical procedures as ordered by the physician. All UPMC guidelines must be followed when patient record requests are made, by obtaining a medical release from signed by the patient and log into the copy ser
  • Recognize patient satisfaction as a priority. Interact positively with patients and co-workers in a respectful and courteous manner. Maintain confidentiality according to HIPAA guidelines. Manage the conversation flow by providing appropriate information
  • Print and submit dictation for signatures weekly. Editing as instructed by the physician. Copy, mail and file dictation into the patient chart as well as all other patient correspondence and return to medical records.
  • Maintain physician CME's and ECU's and CV's by updating monthly. Assist with recredentialing by providing necessary documentation. Maintain the physician calendar with scheduled meetings, deadlines and upcoming travel itinerary.
  • Schedule physician depositions, meetings and arrange travel according to UPMC guidelines. Submit all travel reimbursements as required. Submit all physician schedule changes to management for approval to ensure coverage of patient needs.
  • Communicate with patients and family members effectively by providing patient information as needed according to HIPAA guidelines. Obtain a (PRF) Patient Representative Form signed by the patient and documented in Epic when the patient requests the physi
  • Answer calls and return voicemail messages each day. Review messages with physician or PA with detailed and accurate patient information, problems and concerns. Triage calls for urgency. Use a tactful and pleasant manner.
  • Coverage of co-workers during absences is required. Telephone calls and voicemail messages are to be addressed as soon as possible. Schedule surgery add ons and review all messages with physician. Update the person you are covering upon their return. Add
  • Assist in the preparation of grants, manuscripts, book chapters and abstracts. Maintain records of all submitted journals, books and chapters. Work closely with research assistant for accurate tracking system.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).



  • High school diploma or equivalent
  • Three years experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
  • Ability to use applicable MS Suite productsWorking knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

We are aware of scams targeting UPMC and other large companies that involve individuals posing as employees to illegitimately conduct interviews and extend false employment offers and payments to gain access to candidates' personal information. Please note that UPMC will not communicate with candidates through third-party email services like Gmail or Yahoo. While some interviews may take place via a video conferencing service, UPMC Talent Acquisition will not conduct interviews via Skype or Google Hangouts. UPMC will never ask for or disburse funds during the recruitment process. If you are hired into a role with a sign-on bonus or similar incentive, funds will be paid to you by UPMC after your start date.

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