COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit

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   Current UPMC employees must apply in HR Direct

Surgical Services Secretary


Provide primary secretarial assistance to physicians and key personnel as well as perform general office duties.


  • Reconciles charges accordingly.
  • Cooperate with other members of the healthcare team. Inform supervisor regarding potential problems.
  • Assume leadership responsibility and capable of maintaining activities in the absence of the office partner. Assist co-workers.
  • Perform additional duties as required.
  • Maintain ongoing channels of communication.
  • Maintain accurate and complete documentation.
  • Provide information to supervisor and co-worker regarding problem situations and their resolution.
  • Procedural documentation is collected and accessible at all times for reference.
  • Compile statistical information as requested.
  • Prepares end-of-month statistics for distribution.
  • Maintains patient billing including but not limited to accurately entering all charges, completing, and checking reports within specified times.
  • Checking daily revenue charges for completion.
  • Comply with hospital and department policy.
  • Maintain a surgical operative schedule. Communicates changes in OR schedule to the appropriate person in charge, departments, and MD's office.
  • Confirm OR times with all scheduled surgeons and confirms the availability of other departments.
  • Available for duty as required.
  • Demonstrate high-quality secretarial ability.
  • Typing is completed in a neat and professional manner and in the appropriate format utilized.
  • Make appointments based on priority requests.
  • Maintain organized and accurate files. Demonstrate working knowledge of office equipment, i.e., transcriber, photocopier, etc., and of the computer system for scheduling cases, word processing, and manuscript typing.
  • Update and maintain secretarial guidelines regularly.
  • Achieve service excellence by providing quality customer service.
  • Respect confidentiality. Interact with all departments in a respectful, courteous, and caring manner.
  • Utilize good listening skills and provide accurate information or answers to questions.
  • Demonstrate good problem-solving skills and follow department policies and procedures appropriately.
  • Answer telephone in a friendly, polite, and professional manner.
  • Thoroughly and accurately document telephone messages and directs calls.
  • Maintain productivity as required.
  • Maintain a workflow pattern performing duties according to guidelines.
  • Demonstrate effective organizational and time management skills.
  • Maintain an organized work environment.
  • Assigned area is maintained in an orderly and neat manner.
  • Transcribes and communicates physician orders timely and accurately.
  • Verifies entered customer data by reviewing, notifies the appropriate department to correct or update account information that is incomplete or incorrect.
  • Also notifies ISD or Medical Records to purge files to eliminate duplicate data.
  • Serve as a role model of excellent customer service by responding with courtesy and respect to the needs of all those he/she interacts with daily.
  • Reconciles charges accordingly.
  • Maintains par levels for designated supplies and forms.
  • Demonstrates awareness of behavior on the efficient functioning of the department.


  • High school diploma or equivalent.
  • 1-2 years of secretarial experience preferably in a health care setting or completion of an accredited secretarial school and 6-12 months of experience required.
  • Accurate typist and ability to use transcription machine.
  • Word processing and PC experience required.
  • Good command of the English language with specific knowledge of punctuation, spelling, etc., and the ability to compose letters and memoranda of a routine nature required.
  • Manuscript typing desired.
  • Knowledge of medical terminology preferred.
  • Problem-solving ability - knowledge of the function of the department and the responsibilities of personnel.
  • Requires judgment to recognize problems that should be referred to staff physicians or supervisors.

Licensure, Certifications, and Clearances:

  • Act 34
  • UPMC is an Equal Opportunity Employer/Disability/Veteran
  • Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

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