COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Admin Assistant - Senior (Magee-Women's Hospital)

  • Job ID: 331113372
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday through Friday, 8:00am to 4:30pm
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: WH Gyn Spec-Core
  • Location: 300 Halket St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $18.46 to $29.29 / hour

Description

UPMC is hiring a full time Administrative Assistant - Senior to join their Academic Gynecology team at Magee-Women's Hospital! Academic Gynecology is a division caring for women who need gynecology care, OB care, and pregnancy care within the Department of OB/GYN. This position will be responsible for administrative functions to support Division of Academic Gynecology, including Outlook calendar management, meeting coordination, service and call schedule coordination, administrative support for faculty recruitment and onboarding, and administrative tasks to support clinic operations.

Hours for this position will be Monday through Friday, 8:00am to 4:30pm. 


Responsibilities:

 

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • FELLOWSHIPS -Responsible for Family Planning and Infectious Diseases Fellowship Program
  • CME CREDITS -Enter attendance to Monday Gyne Conference into spreadsheet and transfer into University System to track credit for MDs. -Send Disclosures and attendance to Center for Continuing Education each quarter.
  • AMP SCHEDULE -Coordinate and organize MDs schedules for AMP call -Create schedule and send to MDs for approval -Enter AMP schedule into MedTrak
  • MONDAY GYNE CONFERENCE: -Create, coordinate and update spreadsheet with Resident/Fellow presentations with Heather Hohmann. -Create disclosures and have Residents/Fellows sign. -Send out reminder to Residents/Fellows to send presentation titles to be
  • ORAL GYNE EXAM SCHEDULE -Create, maintain and coordinate exam schedule -Enter into MD's calendars -Send evaluations to MDs to fill out.
  • FAMILY PLANNING ON-CALL SCHEDULE -Coordinate and organize MDs schedules for Family Planning Call -Update spreadsheet, enter into MDs calendars and enter into MedTrak -Update and make changes as necessary
  • WEEKLY DIVISION MEETINGS -Coordinate conference rooms for conference if needed. -Coordinate agenda with approval from Dr. Wiesenfeld and send out to Division. -Transcribe minutes and forward to Dr. Wiesenfeld to approve before sending out to Division.
  • LARC (Long Acting Reversible Contraception) -Receive data forms from MD's and enter information into spreadsheet -Send spreadsheet to Ryan Residency Training Program by 5th of each month.
  • ILS (Integrated Life Sciences Selective) -Organize ILS Course in Spring and Fall -Reserve Conference Rooms for lectures -Coordinate MD's schedules for lectures -Create calendar of lectures and clinical -Send calendar to Medical Students and Lecturer

 

Qualifications

High school diploma or equivalent.

5 years experience in an increasingly responsible administrative support role.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

Ability to use applicable MS Suite products.

Advanced knowledge of business processes and procedures.

Working knowledge of accounting and financial principles and functions.

Ability to analyze data.

Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

 

UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader.  This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.

 

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

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