Job Description

Job Title: Onboarding Associate - Temporary
Job ID: 631911
Status: Full-Time
Regular/Temporary: Temporary
Hours: 8 a.m. to 5 p.m.
Shift: Day Job
Department: Corp HR Talent Acq
Location: 600 Grant St, Pittsburgh PA 15219



Are you looking to kick start your recruitment career?  If so, our Temporary Onboarding Associate with UPMC Talent Acquisition is a great opportunity to consider!

The Onboarding Associate is responsible for administering a variety of operational, recruitment, and employment related tasks in support of talent acquisition services and operations. This role interacts with a wide range of internal customers at all levels as well as external candidates seeking opportunities. The expectation of all HR professionals at UPMC is to embody our Values, collaborate as one HR team, contribute to a culture of service excellence, and provide guidance and support to those we serve.


This position will work standard business hours, Monday through Friday, in downtown Pittsburgh.  Apply today to join our team!


  • Assist candidates with scheduling their pre-employment health assessments within an acceptable timeframe and verify results to ensure successful completion. 
  • Accurately submit, track, and adjudicate background and reference checks within an acceptable timeframe, including providing comprehensive notes within the background check system.
  • Create, maintain and ensure appropriate retention of departmental documentation including employee files. Support new hire orientation and onboarding activities as requested.
  • Ensure process compliance in accordance with all federal, state, and local government regulations along with meeting requirements and standards of UPMC. Maintain an in-depth understanding of industry regulations and procedures to ensure a compliant process, including regulations from the Department of Health, The Joint Commission, The Department of Aging, The Department of Education, and The Department of Human Services.
  • Must maintain confidentiality at all times. Assist in the training of new team members throughout Talent Acquisition.
  • Partner with Payroll to process all pay contracts, including sign-on, relocation, PTO advance, and employee referral bonuses. 
  • Complete all adjudication components prior to a candidate's targeted start date to ensure all employment contingencies have been successfully met, including clearance of all background check components, pre-employment health assessment requirements, licensure/certification requirements, and position contracts.
  • Provide candidate updates to all appropriate team members as necessary. Partner with the HRIS Data Entry team to process and data enter all recruitment transactions.
  • Provide exceptional service as point of contact for general candidate, employee, and customer inquiries. 
  • Determine all onboarding requirements for candidates including background check, clearance, licensure/certification, pre-employment health assessment, and orientation requirements.


  • Bachelors degree in Human Resources, Business or a related field is preferred
  • Six months of applicable experience or completion of the UPMC Summer Associates program/Pittsburgh Fellows program is preferred
  • Attention to detail, with skills in customer service 
  • Proficiency in Microsoft products, Taleo, PeopleSoft, and other HRIS systems is preferred

Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance or Act 34 Criminal Clearance with Renewa

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $0 to $0

Union Position: No

Apply Current Employee?


At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!


UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


Now more than ever, YOU can help us shape our communities and UPMC into a better place for everyone to work, study, play, and thrive.

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