Job Description

Job Title: Lease Specialist, Sr.
Job ID: 672906
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility:
Department: Corporate Real Estate
Location: 600 Grant St, Pittsburgh PA 15219

Description

UPMC's Corporate Real Estate Department is looking for a Senior Lease Specialist to negotiate new site leases and maintain a portfolio of real estate leases as assigned. Negotiate and draft leases using standard forms, edit lease forms provided by landlords, abstract and record final leases using MRI real estate database system, initiate leasing paper flow, and monitor throughout the life of the lease. Perform market analysis, negotiate favorable terms, oversee construction jobs, and reach consensus with legal and risk management departments on lease terms. Represent and attend external meetings with Community, Physicians, and UPMC Management as required. Mentor Lease Specialists.

Responsibilities:
  • Attend outside meetings with community groups, contractors, landlords, physicians and senior administration as required.
  • Draft and edit leases, lease amendments, financial analysis, review of estoppels, Subordination, Non-Disturbance & Attornment (SNDA), sales agreements and other documents using Excel and standard forms.
  • Early Termination Negotiations: Negotiate with landlords to terminate lease earlier than original expiration date. Summarize proposed terms and work with senior management to finalize.
  • Enter lease abstract and final information into the real estate database.
  • Maintain current, efficient, and accurate filing systems for easy retrieval and tracking of lease documents.
  • Negotiate lease language, tenant improvements and rental rates with prospective tenants and landlords.
  • New site selections: Find new sites, selects broker, tours site with physicians, administrators and landlords. Observes the site comparison process, evaluation of layouts, construction requirements and costs, determination of fair market value of space, and the negotiation of lease rates, terms and letters of intent.
  • Physician site acquisitions: Meet physician, review all lease locations, tour all sites, evaluate and summarize current condition of facility, evaluate fair market value and recommend requirements to move forward. Assign or write new leases for all locations.
  • Prepare and distribute reports, in-depth spreadsheets, memorandums and lease documents.
  • Prepare lease abstract narratives, spreadsheets and specific reports from lease agreement documents.
  • Prepare weekly update reports for all customers. Meet with hospital and business unit managers to present lease activity, discuss upcoming renewals and new physician acquisitions as related to space.
  • Review proposed leases for negative and affirmative language.
  • Tenant Improvement Process: Meet with landlord, user group and architect to match tenant needs with spec and prepare a draft layout. Completes negotiation of lease terms and attends weekly construction meetings to make sure process is completed within timeframe and as negotiated. Conform receipt of Certificate of Occupancy, obtains reimbursement from landlord as required and commence rent payments/reimbursement for construction to/from landlord.
  • Training: Assist in training new staff on lease process, real estate database system, site tours and in shadowing to observe evaluations, tenant improvements and negotiations.
  • Utilize queries to extract information from the real estate database.

Qualifications

  • Bachelors degree in a business related field and four years of relevant real estate experience is required.
  • Advanced understanding of lease terminology and interpreting legal documents. 
  • Proficiency in drafting legal documents and engaging the legal department in the final review process. 
  • Proficiency in Microsoft Office (Word, Excel, Access), MRI real estate database and PeopleSoft human resources systems. 
  • Strong knowledge of accounting principles, an understanding of corporate structures, and cost center rollups required.
  • Strong financial, analytical and negotiation skills. Ability to understand and interpret data. Excellent verbal and written communication skills. Ability to multitask, work successfully under pressure and effectively manage time and workload. 
  • Ability to maintain confidentiality, effectively respond to changing circumstances, escalate and resolve work issues appropriately. 
  • Ability to effectively communicate department processes and work assignments to others.
  • Job requires travel.

Licensure, Certifications, and Clearances:
UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $24.27 to $41.99

Union Position: No

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