Job Description

Job Title: Database Coordinator
Job ID: 673446
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: Western Psychiatric Institute
Department: Birmaher
Location: 100 North Bellefield Avenue, Pittsburgh PA 15213


Develop, implement and maintain database for research agreements as well as assist the Team Lead with research data management. This position will be supporting Western Psychiatric Institute & Clinic.

  • Design and implement Access database for reporting, modifying, scoring, and merging data and database tables.
  • Independently responsible for producing ad-hoc reports and projects as needed.
  • Maintain database integrity and quality control by checking and correcting errors.
  • Provide quality assurance of all aspects of data management, including data flow and verification, design of assessment forms and maintenance of the archival database. 
  • Both independently and in collaboration with project coordinators and systems analysts, track data and prepare recruitment reports, as needed. 
  • Assist Principal Investigators with gathering and scoring of data prior to analysis. 
  • Assist Statistical Coordinator with basic preliminary data analyses.
  • Routinely review database / Perform quality checks and troubleshoot for inactivity and invoicing issues.
  • Runs standard monthly reports to check data.
  • Train and assist other research personnel in the design and maintenance of programs for data entry and data management. 
  • Communicate effectively with the research, clinical, and administrative staff to maintain efficient communication about data gathering, data entry and analysis.
  • Submit weekly tracking reports, in order to ensure that any data errors are identified quickly and corrected as well as to monitor subject recruitment, enrollment, retention and completion. 
  • Design data collection forms using Teleform Elite software, database tables and forms and reports for clinical and research staff as well as Principal Investigators.


  • Typically has completed a four-year academic degree including courses in computer programming, systems analysis, system development, or systems engineering OR has acquired Core IT skills and knowledge via practical experience 
  • Has mastered the essential knowledge base for an IT professional 
  • Has mastered the essential IT principles and analytical rules that guide their application in practical situations
  • Able to perform basic/standard IT procedures and protocols 
  • Relies on buddy system/coach to demonstrate applied skills and to guide non-routine actions 
  • *Higher education (Bachelors/Masters) may be required per Grants
  • Experience with Data Management 
  • Proficient in Microsoft SQL
  • Proficient in Microsoft Access
  • Basic Programming Skills
  • Research data experience 

Licensure, Certifications, and Clearances:
Act 33/33 Clearances required.

  • Act 33 Child Clearance with Renewal
  • Act 34 Criminal Clearance with Renewal
  • Act 73 FBI Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $17.33 to $25.43

Union Position: No

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