Job Description

Job Title: Admin Assistant - Intermediate
Job ID: 18000093
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: UPMC Cancer Centers
Department: AACI Shared Services
Location: 3708 Fifth Avenue, Pittsburgh PA 15213

Description

 
 At UPMC CancerCenters, we are committed to giving our patients the knowledge, inspiration, and specialty care that they need.  We believe that no diagnosis should stop our patients from doing the things they love, or from living each day to the fullest.  If you want to be part of a team that is making a difference we currently have an opportunity for a skilled and compassionate individual at our Medical Arts Building location. 
  

We are hiring an Administrative Assistant-Intermediate for our AACI Shared Services Department.  If you have both an administrative and event planning background, check out our opportunity!  In this role, you will provide varied administrative and event planning support to the department and must be willing to travel to various event locations as needed throughout the year.

   

This position will typically work between the hours of 8:30am to 5:00pm, Monday through Friday, but must provide flexibility as needed by the department. Apply online today!  


Responsibilities:

  • Assist in managing menus and catering, refreshment set-ups, lighting and A/V services, photography, videography, guest accommodations, transportation.
  • Assist in the coordination of all aspects of and logistics for AACI events of various scale and scope, on- and off-site. Includes but not limited to maintaining a registration log and reviewing contracts.
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
  • Consult with AACI leadership and project teams to establish scope, requirements, timelines, deadlines, budgets, correspondence, and materials for events;
  • Execute professional responsibilities with sound judgment, professional comportment, and accountability.
  • Foster a collegial and cooperative approach to events planning and preparation among AACI staff.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
  • May make travel arrangements.
  • Reviews administrative procedures and interprets them for employees.
  • Under general direction, provides varied administrative support to a department or group of professionals.

Qualifications

  • High school diploma or equivalent is required
  • Three years experience in an administrative support role is required
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
  • Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills
  • Must be reliable, organized, and detail oriented
  • Event planning experience is preferred 

    Licensure, Certifications, and Clearances:
  • Act 33 Child Clearance with Renewal
  • Act 34 Criminal Clearance with Renewal
  • Act 73 FBI Clearance


UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $14.53 to $22.86

Union Position: No

Apply Current Employee?

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At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

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DIGNITY & RESPECT
CARING & LISTENING
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