Job Description

Job Title: Admin Assistant - Senior
Job ID: 682992
Status: Full-Time
Regular/Temporary: Regular
Hours: 7:30am to 4pm
Shift: Day Job
Department: POP16 ENT Administration
Location: 200 Lothrop St, Pittsburgh PA 15213



The University of Pittsburgh Physician's is seeking a full time Admin Assistant - Senior at Mercy Hospital!  Under general direction, this position provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.


This is a Monday through Friday, daylight position.

Up for the challenge?  Apply today!!!

  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate: - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). - Maintains various accounting and budgetary records (i.e., completes expense reports). - May make travel arrangements.
  • Plans conferences for department and department head.
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Under general direction, provides varied administrative support to a department or group of professionals.


  • High school diploma or equivalent five years experience in an increasingly responsible administrative support role 
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software 
  • Ability to use applicable MS Suite products 
  • Advanced knowledge of business processes and procedures 
  • Working knowledge of accounting and financial principles and functions 
  • Ability to analyze data 
  • Ability to use discretion and independent judgment
Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance
UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $16.23 to $25.77

Union Position: No

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