Job Description

Job Title: Administrative Assistant - Associate (Part-Time)
Job ID: 682751
Status: Part-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility:
Department: MULTI Tri Rivers Admin
Location: 7500 Brooktree Road, Wexford PA 15090

Description

 

UPMC Community Medicine Incorporated is currently hiring a Part-Time Administrative Assistant – Associate for our Tri Rivers Musculoskeletal Center! Under direct supervision, our Administrative Assistant - Associate will provide general administrative support, and work within our Osteoporosis Program.

 

The ideal candidate for this position will have at least one year of administrative assistant experience in an office setting, as well as outstanding communication skills (written, listening, and verbal). Past experience working with the geriatric population is a plus!

 

This is a Part-Time, benefited position that will work Monday, Wednesday, and Thursday with daylight hours. Free parking is located on site.



Responsibilities:
  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions.
  • Assists in researching, drafting, and/or abstracting routine reports.
  • Compiles and analyzes basic information.
  • Greets, screens, and directs visitors to appropriate staff member.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes, etc.).
  • Orders office supplies and maintains office equipment.
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.
  • Sets up and maintains varied office files, logs, and records office activities.
  • Sorts, distributes, prioritizes, and composes routine correspondence, following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head, etc.).

Qualifications

  • High School diploma or equivalent.
  • Up to one year administrative experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Knowledge of business processes and procedures.
  • Ability to use basic reasoning skills.
  • Past experience working with the geriatric population is a plus!
  • Strong communication and interpersonal skills highly preferred.

    Licensure, Certifications, and Clearances:
  • Act 33 Child Clearance with Renewal
  • Act 34 Criminal Clearance with Renewal
  • Act 73 FBI Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $13.12 to $20.05

Union Position: No

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