Job Description

Job Title: Administrative Assistant - Associate
Job ID: 705826
Status: Full-Time
Regular/Temporary: Regular
Hours: 8 a.m. to 4:30 p.m.
Shift: Day Job
Facility:
Department: POP13 WH Maternal Fetal - Core
Location: 300 Halket St, Pittsburgh PA 15213

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Associate to support the Department of Maternal Fetal Medicine at Magee Women's Hospital of UPMC!


Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department or group of professionals. This position is extremely patient-facing, and will include obtaining patient information, taking calls and messages, scheduling appointments, and more!

Responsibilities:

  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions.
  • Assists in researching, drafting, and/or abstracting routine reports.
  • Compiles and analyzes basic information.
  • Greets, screens, and directs visitors to appropriate staff member.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Orders office supplies and maintains office equipment.
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.
  • Sets up and maintains varied office files, logs, and records office activities.
  • Sorts, distributes, prioritizes and composes routine correspondence, following established procedures, not requiring management review (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Under direct supervision, provides general administrative support to a department or group of professionals.

Qualifications

  • High School diploma or equivalent.
  • Up to one year administrative experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Knowledge of business processes and procedures.
  • Ability to use basic reasoning skills.
  • Experience in a medical office/setting highly preferred.
  • EPIC experience preferred.
  • Prior experience interacting with patients, on the phone and in person, highly preferred.

    Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $14.12 to $22.16

Union Position: No

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