Job Description

Job Title: Associate Purchasing Specialist
Job ID: 1800014A
Status: Full-Time
Regular/Temporary: Regular
Hours: Daylight
Shift: Day Job
Facility:
Department: SCM Proc2Pay Operations
Location: 600 Grant St, Pittsburgh PA 15219

Description

Job Summary: 

UPMC Corporate Supply Chain is hiring an Associate Purchasing Specialist to support the Procure to Pay department during daylight hours on Monday through Friday. The position is located at the US Steel Tower. 

In this role, you will report to the Procurement Manager and will be responsible for the relevant review and dispatch of all purchase orders (POs), including standard POs, blanket POs, service maintenance POs, and standing orders on the clients ERP platform. This process area covers manual and automated PO dispatch from order placement to fulfillment, purchase order changes and related follow-up activities such as order expediting, PO closure, and returns processing. The Associate Purchasing Specialist is also responsible for any relevant PO to invoice exception resolution in accordance with Client Procurement Policy.

Responsibilities: 

  • Place orders with approved suppliers, ensuring that all documentation is in order, terms and conditions are clear, line item details are accurate, and pricing is aligned with client contracts or supplier quotation. 
  • Purchase power and final decision making authority for purchases up to the client defined limit ($10,000 for UPMC). 
  • Perform purchase order confirmation activities for each order dispatched. 
  • Review and action all electronic order exceptions and unconfirmed electronic orders using the clients exchange or designated solution. 
  • Perform timely order changes to ensure purchase order accuracy prior to receiving and/or invoice processing. 
  • Provide timely notification to requestors of order delays or cancellations. 
  • Track the status of orders and resolve any order delays to ensure vendors are meeting delivery schedules and preclude missed deliveries. 
  • Ensure that invoices are sent to Accounts Payable for payment. 
  • Resolve PO/Invoice Exceptions according to client defined policies and procedures. 
  • Respect and maintain the confidentiality of all patient, physician, and hospital related information.
  • Cooperate and communicate in an effective, professional manner with management, peers, general staff, physicians, and all personnel.

Qualifications

  • High school diploma or equivalent and a minimum of one year purchasing experience or Bachelor's degree in Supply Chain Management, Business or related field required. 
  • Healthcare Purchasing experience is a plus. 
  • Must demonstrate strong organization and communication skills, ability to provide exceptional customer service and work well as a member of a team in a fast paced environment. 
  • Ability to work well independently.
  • Must have a professional and positive attitude.

Required Licenses/Clearances:


UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $18.24 to $30.32

Union Position: No

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

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