Job Description

Job Title: Administrative Liaison
Job ID: 717118
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: Center Quality Imp-Innov
Location: 4601 Baum Boulevard, Pittsburgh PA 15213


UPMC Corporate is currently hiring an Administrative Liaison to support the Wolff Center of UPMC! The Wolff Center, part of UPMC Quality, Safety, and Innovation, is the voice of quality patient care and improvement at UPMC. We partner with UPMC leadership, hospitals, physicians, departments, and insurance colleagues to improve the way we deliver health care to our patients.


The position is responsible for providing administrative support to the Center and its directors, performing duties for the staff, and offering back-up coverage to the Vice President's executive secretary.


The Administrative Liaison will perform duties and responsibilities according to the philosophy and standards of the University of Pittsburgh Medical Center/UPMC, including conveying courtesy, respect, enthusiasm, and positive attitudes in work situations with patients, peers, medical staff, and visitors. They will also assist other staff members and hospital personnel in completion of needed tasks, and make patient care and/or interdepartmental service the number one priority.


Up for the challenge?  Apply today!


  • Assist the Center staff with all clerical and administrative duties necessary to establishing, maintaining, and completing projects on time.
  • Independently perform special projects as assigned by supervisor and establish deadlines and prioritize work
  • Maintain calendars and appointment schedules, including meetings, events, room set up, media, and food requisitions; distribute notices/confirmations. Arrange for travel/seminar attendance by confirming registration, accommodations, and payments as requested; complete expense reimbursements when travel is complete.
  • Maintain discretion and confidentiality at all times. Perform in accordance with system-wide competencies/behaviors.
  • Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Perform personal computer software functions according to prescribed format, and update skills by attending in-house classes as needed.
  • Process payroll and MRS functions and assist with variance tracking and Questvista input.
  • Provide administrative support to staff including their selected support areas. Handle all information and reports in a confidential manner. Assist in special projects as requested. Cover vacation relief and other duties.
  • Provide specific administrative support to key meetings. Prepare agenda and distributes materials in advance of meeting. Attend meeting and provides support. Complete minutes and follow up duties prior to next scheduled meeting


  • BS in Business, Communications, or comparable related field
  • Three years experience in similar role at the executive management level
  • Five years experience in similar role at the executive management level, coupled with formal on-the-job (i.e. employer-sponsored) training or related 2-year curriculum, will meet above requirements
  • Strong computer skills to include MS Word, Excel, and PowerPoint
  • Excellent written and oral communication and organizational skills
  • Ability to manage multiple assignments while meeting deadlines
  • Ability to promote teamwork, cultivate and maintain positive relationships

    Licensure, Certifications, and Clearances:
    UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $20.60 to $35.57

Union Position: No

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