Job Description

Job Title: Executive Administrator I - Medicine (Divisions)
Job ID: 732283
Status: Full-Time
Regular/Temporary: Management
Hours: Daylight, Monday thru Friday
Shift: Day Job
Department: POP10 MED Rheumatology
Location: 3601 Fifth Avenue, Pittsburgh PA 15213


Are you an experienced healthcare professional with a passion for leadership and managing the business aspects of patient care and medical advancement? Are you excited by an opportunity to develop new environments for patient care and advance science? Are you finance-savvy and a critical thinker? This could be the perfect fit for you!

The University of Pittsburgh Physicians is seeking a Divisional Executive Administrator I within our Department of Medicine. The Department of Medicine is the largest clinical program in the School of Medicine and consists of 9 clinical Divisions and over 400 clinical faculty and 110 advanced practice providers who provide patient care in 12 different hospitals and over 75 outpatient locations. The Executive Administrator I will have responsibility in two medicine divisions with over 200 faculty and staff, generating in excess of $50 million in clinical revenue and $10 million in research revenue across multiple location and in specialized centers. This position provides a unique opportunity to liaise with UPMC and the University of Pittsburgh in business development that transforms value, patient satisfaction, payment methodology, and scientific discovery.

You will serve in an advanced leadership role to lead, inspire, and administer business activities in a highly complex clinical, teaching and research-oriented environment. Additionally, you will work collaboratively with the Division Chiefs, Department Executive Administrator III and other strategic executive partners and staff to lead, develop, and implement strategic plans focused on the sustainability, development, and expansion of our clinical and research programs. You will be accountable to fulfill department and system expectations such as budgeting, business development, innovation and compliance. As a key leader, you will be accountable for the operation's performance as it relates to service, quality, and finances. You will ensure compliance with all state, federal and regulatory agencies and will serve as the coordinator in utilization and report generation. In this role, you will be expected to develop a highly effective leadership and administrative team through deliberate mentorship and accountability.

Key skills include leadership, strategic planning, accountability and delivery of executive level decision making. You also must be ready to perform analytics for clinical and academic metrics and produce high-level and detailed evaluations of current and future state modeling. Executive level communication and presentation skills are integral to this role.

Pittsburgh is consistently rated as one of the most livable cities in the United States by the Economist, Forbes and Places Rated Almanac. The city and region have a strong economy based on health care, higher education, biomedical research, technology, robotics, nuclear engineering, finance and services. Pittsburgh offers outstanding schools, affordable housing, safe, varied and eclectic communities, superb cultural and sporting activities, and a range of outstanding indoor and outdoor recreational activities for all ages. Together, these attributes make Pittsburgh a great place to live for adults and children.

Competitive salary and resources will be provided commensurate with experience.

Does this sound like the opportunity you've been waiting for? Apply today!

  • Strategic Planning and Management: Assist and advise the Department Chair in the areas of research support, financial coordination, long-range planning and daily operations. Work with the Chair and the faculty to develop the strategic direction and implement short and long-term goals for the Department, which may include PSD, UPMC, and School of Medicine. Maintain a current knowledge of all types of health care organizations; including health maintenance organizations, preferred provider organizations, and provider-sponsored organizations.
  • Administration: Determine the effectiveness of current departmental procedures and plans. Develop and recommend policy for the Division/Department. Develop and implement new systems for efficient and improved utilization of operations. 
  • Oversee the management of off-site satellite offices, which include operational responsibilities, facilities management, recruiting, and physician relations. 
  • Ensure appropriate and high quality staffing of the divisions. Lead, mentor, and supervise staff either directly or indirectly. Serve as divisional and departmental representative in formal legal matters and interact with attorneys on issues related to billing and third party payers, risk management, employment and human resources grievances, and other complaints. Responsible for managing the coordination of the combined training programs for Clinical Residents, Fellows, midlevel providers and other programs at the UPMC/University of Pittsburgh to help ensure the appropriate training experience.
  • Fiscal Oversight: Supervise and oversee the Divisions’ budgets (i.e., clinical practice plan, hospital, SOM, and research) with senior management staff of the Department. Report to the Chiefs and Executive Administrator III on expenses and revenues on a monthly basis to monitor and analyze performance against goals. Collaborate with finance and the Department Office of Research to prepare reports on the financial status of divisional clinical programs and research funds. Develop recommendations and make decisions to capitalize on financial opportunity and/or avoid fiscal deterioration. Thorough knowledge of grant procedures in order to advise faculty members regarding application for and administrators of grants. Maintain a current and in-depth knowledge of resource based relative value scale and its impact in the operations of the Division. Monitor changes in federal and state law that relates to reimbursement and the impact of such on the Division. Supervise the development of grant funded and clinical trial proposals in the administration of departmental funds derived from research grant monies.
  • Physician Administration: Plan, coordinate, and assist in the recruitment of faculty members which may include due diligence, practice valuations, pro forma financial projections, contracts negotiations, VISA issues, multi-institutional roles (UPMC, SoM, VA) and evaluations of staffing levels. Liaison for construction, renovation projects and building utilization. Assess existing needs and plan for new programs in order to meet the technical needs of the research instructional and clinical programs. Participate in variety of faculty related initiatives and comply with all guidelines including, but not limited to, UPMC Physician Services, UPMC Enterprises, UPMC and non-UPMC Hospitals, and external institutions. Collaborate directly with , CEOs, CFOs, and other senior leaders. Ability to work with faculty and staff committees and provide assistance as needed for the development and implementation of policies and directives that are generated by committees.
  • Clinical Operations: Establish and implement a patient centered care delivery process which embraces clinical quality, patient satisfaction, and cost sensitivity while ensuring a competitive edge in the region. Develop new care models that drive value in terms of cost and outcomes. Implement, monitor and evaluate all quality initiatives to ensure positive patient outcomes. Ensure compliance with UPMC policies and procedures and with the requirements of any applicable regulatory agencies or accrediting bodies (i.e. JCAHO, PA DoH, Medicaid). Develop strategies to maximize reimbursement and disseminate regulatory information pertaining to changes in reimbursement and/or coding while ensuring regulatory compliance. Create and implement business and program development plans that support and advance clinical department and hospital strategic initiatives. Develop physician compensation plans commensurate with revenue and value. 
  • Assist managers and division chiefs to develop and implement action plans to improve service levels and exceed customer expectations. Establish and implement policy including, but not limited to, professional licensure, registration and/or certification; risk management; clinical operations and clinical compliance; and staff and patient safety. Oversee all contracts and lease agreements related to clinical operations and locations.
  • Marketplace Evaluation: Review, evaluate and provide recommendations on clinical practice strategies including expansion, contraction, and new care delivery models, as well as all practice acquisitions and valuations of potential and new faculty physicians/groups. Monitor the Division’s operating statistics and referral patterns to isolate trends and changes, thus insuring that the Division is maintaining its place and competitive edge, as well as identifying new market areas. Coordinate and assist in practice valuations, pro forma financial projections, contracts negotiations, VISA issues, and evaluations of staffing levels.


  • Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 10 years of experience / 5 years in a management capacity
  • Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / 8 years of experience / 5 years in a management capacity
  • Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 6 years of experience / 5 years in a management capacity
  • Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / 5 years of experience / 5 years in a management capacity 
  • Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required. 
  • Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership. 
  • Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred. 
  • Prior experience in an academic medical setting, preferred. 
  • Prior experience in specialty administration, preferred.
Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance
UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $0 / hour

Union Position: No

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