Job Description

Job Title: Executive Assistant I- Health Information Management
Job ID: 728860
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: POP00 Health Information Mngt
Location: 3600 Forbes Ave, Pittsburgh PA 15213


UPMC is looking for a driven Executive Assistant to make an immediate impact reporting directly to the Senior Director, Health Information Management and Clinical Services. A passion for service excellence, impeccable communication skills, meticulous attention to detail and organizational skills are extremely important for this role.

In addition to general administrative tasks, this person will schedule appointments, answering calls for four-five executives, calendar maintenance of three-four executives, order supplies, take meeting minutes, local travel arrangements and expense reimbursements.


In addition to the above, this person will also enter reporting into excel, arrange team events, assist with running some basic reports and provide end of year reporting as well. This role will also support the HIM department over all i.e.. answering calls and directing those calls through out the department.

This is a Monday through Friday, daylight role in Forbes Tower. Apply today!


  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • Arranges travel schedule and reservations for executive management as needed
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs


  • High school diploma or equivalent
  • Eight years experience in an increasingly responsible administrative support role
  • Five+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook -
  • Excellent calendar management skills, including the coordination of complex executive meetings -
  • Experience assisting management with the creation of PowerPoint presentations -
  • Experience scheduling travel arrangements for management

    Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $20.60 to $35.57 / hour

Union Position: No

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At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!


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