Job Description

Job Title: Executive Assistant I- Graduate Medical Education
Job ID: 730710
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: POP00 Residency Program
Location: 3600 Forbes Ave, Pittsburgh PA 15213



UPMC is looking for a driven Executive Assistant to make an immediate impact reporting directly to the DIO, Designated Institutional Officer. A passion for service excellence, impeccable communication skills, meticulous attention to detail and organizational skills are extremely important for this role.

In addition to general administrative tasks, this person will schedule appointments, answering calls, calendar maintenance, take meeting minutes, travel arrangements and expense reimbursements.


In addition to the above, this person will also enter reporting into excel, arrange team events, organization of subcommittee interviews and meetings, meeting agendas, and vey close PowerPoint preparation and collaboration.


Any knowledge about Graduate Medical Education is preferred.

This is a Monday through Friday, daylight role in Oakland. Apply today!


  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • Arranges travel schedule and reservations for executive management as needed
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs


High school diploma or equivalent

Eight years experience in an increasingly responsible administrative support role

Five+ years experience with support at the executive level

Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook -

Excellent calendar management skills, including the coordination of complex executive meetings -

Experience assisting management with the creation of PowerPoint presentations -

Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $20.60 to $35.57 / hour

Union Position: No

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