Job Description

Job Title: Administrative Assistant - Associate
Job ID: 722957
Status: Full-Time
Regular/Temporary: Regular
Hours: 8 a.m. to 4:30 a.m.
Shift: Day Job
Facility:
Department: POP18 PEDS Endocrinology
Location: 4401 Penn Avenue, Pittsburgh PA 15224

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Associate to support the Division of Pediatric Endocrinology and Diabetes at UPMC Children's Hospital of Pittsburgh! UPMC Children's Hospital boasts the #4 Pediatric Endocrinology department in the country.


Under direct supervision, the Administrative Assistant - Associate provides general administrative support to a department or group of professionals. The ideal candidate will have a healthcare background, as this position will support two physicians.

Responsibilities:

  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions.
  • Assists in researching, drafting, and/or abstracting routine reports.
  • Compiles and analyzes basic information.
  • Greets, screens, and directs visitors to appropriate staff member.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Orders office supplies and maintains office equipment.
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.
  • Sets up and maintains varied office files, logs, and records office activities.
  • Sorts, distributes, prioritizes, and composes routine correspondence following established procedures, not requiring management review (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Under direct supervision, provides general administrative support to a department or group of professionals.

Qualifications

  • High School diploma or equivalent.
  • Up to one year administrative experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Knowledge of business processes and procedures.
  • Ability to use basic reasoning skills.
  • Healthcare/medical office background highly preferred.
  • Experience with Outlook preferred.
  • Proficiency in scheduling preferred.

    Licensure, Certifications, and Clearances:
  • Act 31 Clearance
  • Act 33 Child Clearance with Renewal
  • Act 34 Criminal Clearance with Renewal
  • Act 73 FBI Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $14.12 to $22.16

Union Position: No

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