Job Description

Job Title: Associate Proposal Manager
Job ID: 740109
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: UPMC Health Plan
Department: Marketing Communications
Location: 600 Grant St, Pittsburgh PA 15219


UPMC Health Plan has an exciting opportunity for an Associate Proposal Manager at its downtown Pittsburgh location at the U.S. Steel Tower. The Associate Proposal Manager is responsible for overseeing activities related to RFP/RFI development for a specified line of business, as assigned. They will utilize existing content and templates to craft high quality standard proposals that showcases the firm's products, services, and value propositions.

They may also have the opportunity to assist the Proposal Manager Team Leads on developing strategic proposals where they will utilize prospect/market intelligence, subject matter experts (SMEs), positioning, messaging, brand management, differentiation and our content library. Responsibilities include managing the overall RFP process flow, developing proposal schedules and timelines, coordinating with key personnel, maintaining draft version control, reporting upon proposal status, ensuring compliance with RFP requirements, and managing the proposal through to completion.

In addition, he/she will conduct self-reviews and peer reviews of proposals to ensure quality, accuracy, formatting, consistency, and adherence to firm's compliance, style, branding, processes, and quality/performance standards.  The ability to work well under pressure, simultaneously manage multiple project timelines, work efficiently, and move fluidly between responsibilities is critical to performing successfully in this role. The Associate Proposal Manager must develop and foster effective partnerships throughout the organization and work well in a team-oriented environment.


  • Assists proposal manager team leads in the development of strategic proposals, as needed.
  • Completes other reasonable and normal duties as instructed by the proposal development management team.
  • Manages standard proposals for specified line of business within best practices guidelines and framework.
  • Participate in professional development training.
  • Participates in project status and reporting metrics functions related to proposal development process.
  • Participates in the quality assurance process through self-reviews and peer-reviews of proposals.



  • Bachelor's Degree in business management, marketing, communications, professional writing, or related field.
  • Minimum of three (3) years of experience within the proposal development arena, preferably in insurance or other professional services, including, but not limited to: analysis of RFPs/RFIs, developing proposal timelines, schedules, and compliance matrixes, maintaining draft version control, reporting upon proposal status, and coordinating with subject matter experts (SMEs).
  • Experience supporting the development of responses to scopes of work, bid requirements, questionnaires, cover letters, executive summaries, and additional responses as they relate to RFPs/RFIs.
  • Proficiency in Microsoft Office applications.
  • Proficiency in Qvidian, SmartDocs, or other RFP repository is preferred.
  • Background in Health Insurance is preferred.
  • Must hold a current PA health insurance sales license or become licensed within eighteen months of hire.
  • Technical Skills: strong creative and writing organizational skills, able to handle quick turnarounds and tight timelines and produce a quality product, ability to work well in a team-oriented environment, ability to simultaneously coordinate and manage multiple project timelines.

    Licensure, Certifications, and Clearances:
    PA Health and Accident License required within 90 days of hire.

  • Insurance Sales License

  • UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities


Salary Range: $26.64 to $44.88 / hour

Union Position: No

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