Job Description

Job Title: Administrative Assistant - Intermediate
Job ID: 736660
Status: Full-Time
Regular/Temporary: Flex
Hours:
Shift: Day Job
Facility: UPMC Horizon
Department: HHS Foundation
Location: 875 North Hermitage Road, Hermitage PA 16148

Description

Are you an outgoing and a self-starter? Are you saavy in event planning and social media? If so, this might be the position for you! UPMC Horizon is looking for a driven Administrative Assistant - Intermediate to provides varied administrative support to the Womancare Center and the Horizon Community Health Foundation. 

The mission of the UPMC Horizon Community Health Foundation is to contribute to an improved quality of life in UPMC Horizon's service area through sponsorship of programs which provide improved access to health care for area residents; which promote improved health and wellness; which identify, call attention to, and address unmet human service needs; and which promote cooperation among area health and human service organizations.

This is a flex, full-time position, with the occasional night and/or weekend, depending on event schedules.  

Are you up for the challenge? Apply today!



Responsibilities:

  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • May also perform all responsibilities of an Administrative Assistant - Associate: - Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. - Orders office supplies and maintains office equipment. - Answers, screens, and routes incoming calls and messages. Responds to routine questions - Greets, screens, and directs visitors to appropriate staff member.
  • May make travel arrangements.
  • Reviews administrative procedures and interprets them for employees.
  • Under general direction, provides varied administrative support to a department or group of professionals.

Qualifications

  • High school diploma or equivalent
  • Three years experience in an administrative support role 
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software 
  • Ability to use applicable MS Suite products 
  • Working knowledge of business processes and procedures 
    Knowledge of basic accounting and financial principles and functions 
  • Ability to analyze data and use basic reasoning skills

    Licensure, Certifications, and Clearances:

  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

 

Salary Range: $12.40 to $18.88

Union Position: No

Apply Current Employee?

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

QUALITY & SAFETY
DIGNITY & RESPECT
CARING & LISTENING
RESPONSIBILITY & INTEGRITY
EXCELLENCE & INNOVATION

UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.



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