Job Description

Job Title: Administrative Assistant - Intermediate
Job ID: 728989
Status: Full-Time
Regular/Temporary: Regular
Hours: 8am-4:30pm
Shift: Day Job
Facility:
Department: Administration Research
Location: 3339 Ward Street, Pittsburgh PA 15213

Description

Magee-Womens Research Institute (MWRI) is hiring a full time Administrative Assistant- Intermediate to support its Foundation and business office. Magee-Womens Research Institute is the largest independent research institution in the U.S. focused solely on women’s health research. Its research scientists are engaged in health research that spans reproductive biology and development and diverse aspects of women’s health such as women’s cancers, urogynecology and infectious diseases. Key physiological processes and diseases that span a woman’s entire life cycle are pursued — from the formation of germ cells and embryos through childhood and adolescence to reproductive life, pregnancy, menopause, and aging. The department handles critical functions needed in order to support the overall scope of fundraising and business work within MWRI. This person will be responsible for creating spreadsheets, mail merges, word documents, should have outlook calendar experience as well as email experience and other general administrative responsibilities. This person must remain confidential and professional at all times. This person will be interacting with a variety of people including donors, MWRI personnel, hospital partners and must be able to remain flexible and courteous at all times. MUST pay high attention to detail.

This is a Monday through Friday, daylight position in the administrative building on Ward Street in Oakland.

If you’re looking for a position that has an impact on an important cause then this could be the position for you. Wanting to take an appropriate next step in your career, apply today!


Responsibilities:

  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
  • May make travel arrangements.
  • Reviews administrative procedures and interprets them for employees.
  • Under general direction, provides varied administrative support to a department or group of professionals.

Qualifications

  • High school diploma or equivalent
  • Three years experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
  • Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills

    Licensure, Certifications, and Clearances:

  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $14.53 to $22.86

Union Position: No

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