Job Description

Job Title: Administrative Assistant - Senior
Job ID: 745557
Status: Full-Time
Regular/Temporary: Regular
Hours: 8 a.m. to 4:30 p.m.
Shift: Day Job
Facility:
Department: POP15 ORTHO Adult Orthopaedics
Location: 3471 Fifth Avenue, Pittsburgh PA 15213

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Senior to support the Department of Orthopaedic Surgery at the Kaufmann Medical Building in Oakland! 


Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. This position will directly support an orthopaedic surgeon, as well as provide coverage for the department.

 

The ideal candidate will have experience providing administrative support in a physician's office, as well as experience interacting with patients over the phone and triaging phone calls. This position will also help support with overall scheduling, and support the fellowship program.

Responsibilities:

 

  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Develops reports for executive or department. 
  • Analyzes complex information requests and determines complex trends.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate: 
    • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). 
    • Maintains various accounting and budgetary records (i.e., completes expense reports). 
    • May make travel arrangements.
  • Plans conferences for department and department head.
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and Admin Senior will draft more material based on initial ideas).
  • Reviews administrative procedures and operating practices, and makes recommendations to increase efficiency.
  • Under general direction, provides varied administrative support to a department or group of professionals.

     

Qualifications

  • High school diploma or equivalent.
  • Five years experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software. 
  • Ability to use applicable MS Suite products. 
  • Advanced knowledge of business processes and procedures. 
  • Working knowledge of accounting and financial principles and functions. 
  • Ability to analyze data. 
  • Ability to use discretion and independent judgment.
  • Previous experience providing administrative support in a physician's office is highly preferred.
  • Experience interacting with patients over the phone/triaging phone calls is highly preferred.
  • Previous scheduling experience highly preferred.
  • Experience with travel arrangement is preferred.
  • Program coordination experience is a plus.

    Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

 

Salary Range: $16.23 to $25.77

Union Position: No

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