Job Description

Job Title: Admin Assistant - Senior
Job ID: 740185
Status: Full-Time
Regular/Temporary: Regular
Hours: 8am to 4:30pm
Shift: Day Job
Facility: UPMC Health Plan
Department: LifeSolutions
Location: 600 Grant St, Pittsburgh PA 15219

Description

Purpose:

UPMC Health Plan is seeking a full-time Administrative Assistant - Senior to support the LifeSolutions Department at the US Steel Tower!


Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. Various software experience strongly preferred (i.e. Microsoft Suite, EAP Software, etc).

 

The ideal candidate will be a strong multi-tasker and be able to work independently. If you are interested in a busy work environment in an expanding department with growth opportunities, APPLY TODAY!!


Responsibilities:
  • Completes monthly and quarterly quality reports
  • Coordinates staff in-services with Clinical Manager, schedules rooms, obtains continuing education credits
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • Enter new projects into the marketing system for reprint of items when needed and tracks until complete.
  • Maintain and follow Material Request guidelines to prepare educational, promotional, marketing and communication materials.
  • Maintain contact lists; initiate and monitor the lists on an on-going basis.
  • Maintains adequate inventory of promotional materials based on usage patterns. Monitor inventory and coordinate data for budge preparation.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate: - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). - Maintains various accounting and budgetary records (i.e., completes expense reports). - May make travel arrangements.
  • Plans conferences for department and department head.
  • Prepare purchase requisitions and tracks for payment. Manage invoices and disbursements for LifeSolutions accounts.
  • Provide backup administrative support to the Senior Director, account staff and marketing group as needed.
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Scan contracts for on-line filing.
  • Serve as back up in the National Service Center when required for meetings and absences of staff.
  • Surveys: Responsible for account satisfaction, supervisor and training surveys. Prepare and execute distribution and tracking process and enter surveys into appropriate system upon return.
  • Track TAHS webinars and submits weekly.
  • Under general direction, provides varied administrative support to a department or group of professionals.

Qualifications

  • High school diploma or equivalent 
  • Five years experience in an increasingly responsible administrative support role 
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software 
  • Ability to use applicable Microsoft Suite products 
  • Advanced knowledge of business processes and procedures 
  • Working knowledge of accounting and financial principles and functions 
  • Ability to analyze data 
  •  Ability to use discretion and independent judgment
Licensure, Certifications, and Clearances:
UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $16.23 to $25.77

Union Position: No

Apply Current Employee?

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