Job Description

Job Title: GME Academic Manager
Job ID: 747532
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility:
Department: POP05 Residency Program
Location: 3471 Fifth Avenue, Pittsburgh PA 15213

Description

Whether you're looking for a collaborative team setting, a career path that can lead to leadership, an excellent work-life balance, or experience with an industry leader, our GME Academic Manager opportunity offers many ways for you to get involved! 


This position involves high level administration in the Department's academic affairs and is responsible for residency and fellowship training programs, academic affairs, alumni affairs, and project management and leadership.

Responsibilities:
  • Assist program director with residency program budget formulation.
  • Assist with development of residency/fellowship program marketing/recruitment strategies.
  • Create evaluation strategies and facilitates ongoing process improvement of resident and fellow evaluation and competency assessment using the comprehensive online evaluation system.
  • Develop and/or audit appropriate data systems for residency and fellowship program assessment, accreditation, and reporting, including resident case entry in the Accreditation Council for Graduate Medical Educations OP Log (procedure reporting), online evaluation system, resident work hour entry into the UPMC Graduate Medical Education ROCS system, and others.
  • Develop, maintain, and oversee residency/fellowship program policies and procedures that are consistent and compatible with those adopted by the hospital and GMEC.
  • Ensure that residents and fellows meet compliance and annual training requirements as required by the University of Pittsburgh Medical Center, University of Pittsburgh Medical Center Medical Education Program, University of Pittsburgh Physicians, UPMC Hospital and other organizations.
  • Ensure that the residency program maintains compliance with policies and procedures of the above organizations.
  • Establish strategies to develop and maintain a relationship with graduate medical education (resident and fellow) alumni in order to assess training program outcomes, coordinate continuing medical education, coordination of Department-wide continuing medical education programs such as Grand Rounds and Alumni Day, support departmental strategic planning, and facilitate fundraising.
  • Facilitate and manage implementation of all administrative requirements for resident/fellow trainees including payroll and benefit processing, meal tickets, parking, information systems, and security documentation.
  • Facilitate submission of all documents for and monitors maintenance of appropriate licensure, visas and certification of residents/fellows.
  • Initiate and implement new projects in collaboration with program director, chair, and other fellowship training programs.
  • Maintain budgets and tracking related to trainee stipends and expenditures.
  • Maintain comprehensive personnel/performance files (including confidential evaluations and counseling records) and portfolios for residents/fellows and graduates of the training program(s).
  • Maintain residency program budgets.
  • May supervise First and Second Position in the daily coordination of their duties that include the residency/fellowship didactic education programs, online and print evaluation systems, collection of institutional data, recording/reporting of resident work hours for Medicare and accreditation agencies and other related tasks.
  • Mentor the departmental fellowship training program coordinators.
  • Responsible for all aspects of the residency applicant interview process with file management via the Electronic Residency Application Service, including process improvement.
  • Responsible for processing all resident travel and expense reimbursements through the UPMC expense module and the purchasing of educational materials.
  • Responsible for the comprehensive leadership and coordination of the residency/fellowship training program(s) and related staff of the Department.
  • This includes accreditation site visit preparation, applicant selection, trainee evaluation, program evaluation, policy writing, assessment of graduate outcomes, and other issues.

Qualifications

  • B.A. degree
  • OR equivalent experience in an academic/medical department.
  • The position requires knowledge of the policies and procedures of the University of Pittsburgh, University of Pittsburgh Medical Center Medical Education Program Office of GME, University of Pittsburgh Physicians, the Accreditation Council for Graduate Medical Education, the Electronic Residency Application Service, the National Resident Matching Program, related specialty boards and other academic and governmental organizations. 
  • The position requires contact with all of these organizations, both internal and external. 
  •   Must be able to initiate work and work independently on a variety of simultaneous projects. 
  • The position requires innovation to solve complex problems. 
  • The position requires excellent verbal and written communication skills, attention to detail, and forward planning. Must possess excellent interpersonal skills and a system-wide focus.
  • Project Management experience is preferred.

    Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance


UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $19.70 to $32.88

Union Position: No

Apply Current Employee?

UPMC VALUES

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

QUALITY & SAFETY
DIGNITY & RESPECT
CARING & LISTENING
RESPONSIBILITY & INTEGRITY
EXCELLENCE & INNOVATION

UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


WORKING HERE



Now more than ever, YOU can help us shape our communities and UPMC into a better place for everyone to work, study, play, and thrive.

Learn more about working here and check out our policies and recent updates.


UPMC Ranked #17 Best Places for Women & Diverse Managers in 2018

Share:
Talent Network