Job Description

Job Title: Executive Assistant II- UPMC Health Plan
Job ID: 747692
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: UPMC Health Plan
Department: Administration
Location: 600 Grant St, Pittsburgh PA 15219

Description

Purpose:
UPMC is looking for a driven Executive Assistant II to make an immediate impact reporting directly to the Chief Clinical Administration Officer & Senior VP of Population Health Management and Senior VP, Clinical Affairs & Quality Performance. A passion for service excellence, impeccable communication skills, meticulous attention to detail and organizational skills are extremely important for this role.

This role will handle a high volume of calendar maintenance and a high volume of phone calls.

This is a Monday through Friday, daylight role. Apply today!

Responsibilities:

  • - Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • - Arranges travel schedule and reservations for executive management as needed
  • - Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • - Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • - Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • - Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • - Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • - Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • - Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • - Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

 

Qualifications

  • High school diploma or equivalent
  • Eight years experience in an increasingly responsible administrative support role
  • Five+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management

    Licensure, Certifications, and Clearances:
    UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $24.27 to $41.99

Union Position: No

Apply Current Employee?

UPMC VALUES

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

QUALITY & SAFETY
DIGNITY & RESPECT
CARING & LISTENING
RESPONSIBILITY & INTEGRITY
EXCELLENCE & INNOVATION

UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


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