Job Description

Job Title: Business Assistant
Job ID: 741871
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: UPMC Presbyterian
Department: Resource Unit
Location: 200 Lothrop St, Pittsburgh PA 15213

Description

UPMC Presbyterian is currently hiring a Business Assistant to support the Director of a program in Patient Care Services to ensure effective coordination of processes and information.  The ideal candidate would be able to interpret, transcribe and analyze data within the Resource and Tele-sitting Departments.

 

This is a full-time, 24/7 rotating schedule, including holidays.

 

Up for the challenge?  Apply today!

Responsibilities:

  • Articulate issues and stimulate responses from: maintenance, environmental services, biotronics, central supply management reporting systems, human resources, etc.
  • Assist to coordinate the ordering, processing and delivery of new equipment to designated areas.
  • Assist with deployment activities in related areas as needed.
  • Assist with variance tracking, Quest Vista, MRS and other input.
  • Coordinate the processing of performance evaluations.
  • Coordinate training for equipment, supplies, etc. as needed.
  • Copy, track and file all forms, purchase requisitions, expense reimbursement forms, certifications, senior professional nurse projects, first net reports, etc.
  • Create and execute a mechanism for organizing and updating various materials.
  • Create assessment and tracking tools for the following but not limited to: bonus, overtime, performance reviews, certifications, staff license renewal, office supplies, reference materials, etc.
  • Ensure compliance with nursing equity programs.
  • Ensure that all signs are accurate and compatible with desired public image of buildings.
  • Ensure that forms and filing systems are maintained and updated on a regular basis in all areas assigned to include clinical areas, unit directors, clinical directors and the director of patient care business operations offices as assigned.
  • Gather information and type monthly staff meeting minutes.
  • Identify issues which need corrective action, communicate issue and initiate corrective action.
  • Identify opportunities to improve the appearance of or information displayed, communicate suggestions to the Director and implement changes accordingly.
  • Participate as a member for a related Process Improvement Team as designated.
  • Participate in all phases of budget preparation including operating and capital budgets as assigned.
  • Perform data collection as it relates to the program area.
  • Perform data collection as it relates to their program area.
  • Report observed non-compliance to UPMC policies to Director and inform appropriate department.
  • Support projects related to the operations of the patient care areas as directed and communicate effectively during all stages of project and noting any trends.
  • Support the Director in an effort to ensure that paper flow, supplies and equipment are well coordinated and appropriately tracked in department and areas assigned.
  • Support the Director in efforts to ensure information dissemination is well coordinated.
  • Support the Director's efforts to ensure that the environment of care meets all regulatory standards and projects a desired public image.
  • Take staff meeting minutes as directed.
  • Track and follow-up on staff license renewals, certifications, education, senior professional nurse projects.
  • Track and reorder office supplies, forms, teaching materials, etc.
  • Understand JCAHO Environment of Care Standards and Department of Health regulations.
  • Understand UPMC customer service standards and inform the director of any needs identified through observations and/or rounding.

 

Qualifications

  • B.A. degree in Business or health related field or 3 years of business experience.
  • Strong computer skills to include Word, Excel, PowerPoint and Adobe Acrobat.
  • Excellent data entry, written and oral communication skills.
  • Excellent organizational ability.
  • Excellent financial analysis skills.

    Licensure, Certifications, and Clearances:

  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $15.13 to $23.82

Union Position: No

Apply Current Employee?

UPMC VALUES

At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

QUALITY & SAFETY
DIGNITY & RESPECT
CARING & LISTENING
RESPONSIBILITY & INTEGRITY
EXCELLENCE & INNOVATION

UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


WORKING HERE



Now more than ever, YOU can help us shape our communities and UPMC into a better place for everyone to work, study, play, and thrive.

Learn more about working here and check out our policies and recent updates.


UPMC Ranked #17 Best Places for Women & Diverse Managers in 2018

Share:
Talent Network