Job Description

Job Title: Regulatory Specialist
Job ID: 756614
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: UPMC Cancer Centers
Department: CRS Administration HF
Location: 5115 Centre Avenue, Pittsburgh PA 15232


Clinical Research Services (CRS) is made up of over 100 staff members who facilitate development, implementation, coordination, internal data monitoring, and completion of approximately 250 oncology-focused trials at the UPMC Hillman Cancer Center each year. These trials include institutional (investigator-initiated), multi-center cooperative group/National Clinical Trial Network (NCTN), consortium, and industry-sponsored trials. Using a disease-specific centers model for conducting clinical trials, CRS provides study development and implementation assistance, submissions to the FDA, IRB processing, patient recruitment, study coordination, study-specific training, data collection, and specimen collection and processing.

The Regulatory Specialist is responsible for all submissions (scientific review, ethics boards, etc.) related to the clinical trials within the given Disease Center. (S)he works closely within her/his team to keep all members apprised of study status, from start-up to closure, for the life of a study. The Regulatory Specialist is required to have an intimate knowledge of every trial for which (s)he is responsible, and is considered the “informational hub” for her/his Disease Center’s trials.

The Regulatory Specialist's purpose is to develop regulatory forms/documents using assigned clinical study materials, to usher clinical studies through the regulatory portion of the trial submission process, and to maintain the regulatory integrity of assigned clinical trials from approval to closure under the direction of the Regulatory Specialist Supervisor. Maintenance of the UPCI CTMS database is a crucial function of the position.

  • Acts as a resource concerning regulatory information for all internal and external customers.
  • Develops and maintains productive working relationships internally and externally by demonstrating accountability for actions, enthusiasm, motivation, and commitment to patients and colleagues.
  • Liaises with sponsors, investigators and team members, providing trial information and updates as required in written, oral, and meeting format, while adhering to appropriate timelines.
  • Maintains an organized and accessible regulatory file for site audit/monitoring visits, as per UPCI SOP.
  • Not only identifies opportunities for quality improvement, but also actively participates in quality improvement efforts both at the departmental and organizational levels.
  • Performs any other tasks that are assigned by CRS management to help the organization meet its mission.
  • Supports the development of new staff and colleagues, may also serve as a preceptor.
  • Understands the ancillary UPMC committees, various regulatory agencies and sponsor submissions as per their guidelines. This includes an understanding of: preparing, submitting and tracking protocol requirements through the initial approval process, preparing and submitting modifications, annual renewals, annual reports, and fiscal forms, as well as preparing and reporting all safety and compliance events.
  • Understands the process for compiling disease center Data Safety & Monitoring Board (DSMB) meeting agendas and recording, disseminating, and submitting the minutes from the meeting to the appropriate regulatory bodies.
  • Uses a variety of resources and strategies to manage protocols and to ensure compliance with protocol procedures and all reporting requirements as well as adherence to all CRS SOPs.


Bachelors degree in a health, law, public health, business, science or related field OR equivalent combination of education and/or related experience required. Knowledge of clinical research trials regulations, (i.e., Office of Research and Human Protections (OHRP) and Food and Drug Administration (FDA) is essential. or 1+ years experience in drug development, regulatory or clinical operations functions is preferred, Exceptional writing, planning, and organizational skills are required to prepare clinical study protocols, regulatory submissions and various scientific and medical-related reports to contribute to the overall Clinical and Regulatory effort for oncology trials. Preparation and maintenance of FDA submissions and the ability to appropriately summarize data for inclusion in requisite reports is necessary. Previous work or strong knowledge of oncology is preferred. Strong communication, presentation and computer and data base knowledge skills are required. Must be capable of functioning independently with minimal supervision as well as perform and follow up with multiple projects.

Licensure, Certifications, and Clearances:
  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $22.60 to $39.11 / hour

Union Position: No

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