Job Description

Job Title: Executive Assistant II- Radiation Oncology
Job ID: 755562
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: UPMC Cancer Centers
Department: RO Administration
Location: 5150 Centre Avenue, Pittsburgh PA 15232


UPMC is looking for a driven Executive Assistant II to make an immediate impact reporting directly to the Vice Chair of Radiation Oncology, for UPMC's Cancer Centers. A passion for service excellence, impeccable communication skills, meticulous attention to detail and organizational skills are extremely important for this role.

This Executive is administrative and clinical so the responsibilities of the assistant will vary. This role will involve scheduling,  handling travel arrangements (domestic and international), coordinating monthly Deptartment staff meetings and preparing catering if needed, create and prepare  the department newsletter, take meeting minutes, prepare PowerPoint presentations, and also prepare letters for distribution,


This role will also involve aqcuiring CV, update the physician's CV, as well as preparing manuscripts and submitting them.

This role will have interaction with many parts of the institution at the executive level. This person wont necessairly be the primary scheduler for clinic but will work with those who do schedule.

This is a Monday through Friday, daylight role. Apply today


  • - Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • - Arranges travel schedule and reservations for executive management as needed
  • - Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • - Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • - Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • - Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • - Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • - Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • - Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • - Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs



  • High school diploma or equivalent
  • Eight years of experience in an increasingly responsible administrative support role
  • Five+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management

    Licensure, Certifications, and Clearances:

  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities


Salary Range: $24.27 to $41.99 / hour

Union Position: No

Apply Current Employee?


At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!


UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


Now more than ever, YOU can help us shape our communities and UPMC into a better place for everyone to work, study, play, and thrive.

Learn more about working here and check out our policies and recent updates.

UPMC Ranked #17 Best Places for Women & Diverse Managers in 2018

Talent Network