Job Description

Job Title: Pre Award Grants Specialist II (NIH Grants)
Job ID: 779213
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: 1008 Administration Research
Location: 3339 Ward Street, Pittsburgh PA 15213


This position is responsible for administering and facilitating the pre-award grant preparation and submission process as well as other Pre-Award activities in the Office of Grants and Contracts. Responsible for acting as a mentor to the Grants Assistants and Grant Specialist I.

  • Ability to ensure compliance with financial and administrative award terms and conditions
  • Analyze budget justification for accuracy and thoroughness
  • Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines
  • Be a reference for Grants Assistants and those in the Grant Specialist I role for training and problem solving issues.
  • Collaborate with Grant Specialist III and Team Leaders on revising the information on the OGC website to keep it current and accurate.
  • Coordinate Other Support changes with project
  • Direct daily contact and interaction with PI and research staff, various staff and departments, and other Office of Grants and Contracts team members
  • Identify, suggest, and develop training tools for the research community.
  • Prepare and process requests for early account numbers
  • Process Just In Time (JIT) information requests from sponsoring agency
  • Process Notice of Grant Awards, Form0202, and Budget Modification Reports
  • Provide policy interpretation and procedure guidance to principal investigators and their staff
  • Remain current and knowledgeable on agency and procedures and requirements concerning grants management issues
  • Required to maintain confidentiality of classified and sensitive information
  • Responsible for on-going review and analysis of processes and actively contributing to process improvements for the OGC.
  • Serve on committees engaged to assess procedures and possible changes in the way the OGC conducts business.


  • Bachelors degree required preferably in Business Administration or Public Administration. 
  • Two years of experience working with grants management in an academic setting, OR two years of experience working in research administration is required.
  • An equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved may be considered.
  • Ability to excise independent judgment to resolve complex problems. Capable to work autonomously but within a team environment.
  • Excellent computer skills, particularly Microsoft Excel and Word.
  • Preferences: Prior experience with account and/or grant management in an academic setting. Knowledge of OMB Circulars A-21, A-110, & A-133 and the NIH Grants Policy Statement Detailed knowledge of federal, state, and private sponsor regulations and procedures applicable to grants and contracts Project administration and/or project management experience preferably in a research setting. Experience with client relations preferred. Excellent oral and written communications skills. Excellent analytic ability and negotiating skills. Personality - outgoing, friendly, deadline driven and customer service oriented.

    Licensure, Certifications, and Clearances:
    UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $21.22 to $36.63 / hour

Union Position: No

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