Job Description

Job Title: Administrative Assistant - Associate
Job ID: 58619349
Status: Full-Time
Regular/Temporary: Regular
Hours: 8 a.m. to 4:30 p.m.
Shift: Day Job
Facility:
Department: 65701 POP17 Pathology Administration
Location: 5150 Centre Avenue, Pittsburgh PA 15232

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Associate to support the Division of Pathology Informatics at the UPMC Cancer Pavilion in Shadyside!


Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department or group of professionals. Duties for this position include, but are not limited to, scheduling meetings, managing complex calendars, coordinating multiple schedules, running case files/documents to other offices, and additional clerical tasks.


The ideal candidate for this position will have exceptional interpersonal and communication skills, as well as have strong computer/computer navigation skills. Previous medical office and/or healthcare work experience is a plus, but not a requirement.



Responsibilities:

  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes, and composes routine correspondence following established procedures, not requiring management review (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.  
  • Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and/or abstracting routine reports. 
  • Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. 
  • Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

Qualifications

  • High School diploma or equivalent.
  • Up to one year administrative experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. 
  • Ability to use applicable MS Suite products.
  • Strong computer/computer navigation skills preferred.
  • Knowledge of business processes and procedures.
  • Ability to use basic reasoning skills.
  • Experience with calendar management and/or scheduling highly preferred.
  • Exceptional communication and interpersonal skills highly preferred.
  • Medical office and/or healthcare work experience is a plus.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

    Salary Range: $14.61 to $22.93 / hour

    Union Position: No

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